Jo-Carroll Depot LRA Board of Directors

Meeting Minutes

APRIL 7, 2010

 

 

I. CALL TO ORDER:  Chairman Bill McFadden called the board meeting to order at 3:07 p.m. on Wednesday, April 7, 2010 at the Jo-Carroll Depot LRA Conference Room, 3651 Crim Dr. Ste. 1, Savanna, Illinois.

 

II. ROLL CALL was answered as follows: Present-Don Crawford, Steve Keeffer, Ed Olds, Ron Smith and Bill McFadden. Present: 5. Ayes: 5. Nays: 0. Absent Bill Wright, John Major, Bill Sparboe. Absent: 3. LRA attorney and staff present: Phil Jensen, Diane Komiskey, Mara Roche and Dawn Hall. Guests present: Tom Kamper (RRX), Ole Bly Pace (RRX), Amiee Malon (RRX), Bill Hooton (IITC).

 

III. Executive Session

 

A motion to enter closed session at 3:07 p.m. as permitted for the following under:

5 ILCS 120/2 ( c ) (1) the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity

was made by Ed Olds, seconded by Ron Smith. The motion carried by roll call vote as follows: Don Crawford, Steve Keeffer, Ed Olds, Ron Smith, and Bill McFadden. Ayes: 5, Nays: 0

 

A motion to recess the closed session at 3:11 p.m. was made by Ed Olds, seconded by Don Crawford. The motion carried by roll call vote as follows: Don Crawford, Steve Keeffer, Ed Olds, Ron Smith and Bill McFadden. Ayes: 5, Nays: 0.

 

At 3:14 p.m. returned to open session and guests were invited back into session. Cindy Irwin (Army) was also present.

 

IV. Pledge of Allegiance was recited.

 

V. AGENDA ADDITIONS – None

 

VI. CONSENT AGENDA

A.     Minutes of Board Meeting regular of March 3, 2010.

B.     Minutes of Executive session of March 3, 2010.

C.     Bill over $2500 approved by committee – Rescar submitted a bill for snow removal for the months of January and February totaling $3,750.00.

D.     CD transferred since meeting of March 3, 2010

A motion to approve the consent items was made by Don Crawford, seconded by Ed Olds. The motion carried by voice vote.

VII. OLD BUSINESS

            A. Committee Reports

                        1. Finance/Personnel Committee

                                    a. Approve quote and award contract for insurance

A motion to approve the quote and award the contract for insurance to Bauer Agency, Stockton, at an annual premium not to exceed $16,500 with a $5000 deductible for $2,118,000 coverage was made by Ed Olds, seconded by Don Crawford. The motion carried by voice vote.

                                    b. Accept resignation with regret

A motion to accept with regret the resignation of Dawn Hall, LRA Bookkeeper-Secretary was made by Ed Olds, Steve Keeffer seconded. The motion carried by voice vote.

                                    c. Approve request for leave

A motion to approve the request for up to 8 weeks of maternity leave for Mara Roche as recommended by committee was made by Ed Olds, Ron Smith seconded. The motion carried by voice vote.        

                                    d. Accept committee recommendation on staffing

A motion to accept the committee recommendation to reduce to part-time, 21 to 28 hours per week, the position of bookkeeper-secretary as a cost-cutting measure was made by Ed Olds, seconded by Don Crawford. The motion carried by voice vote.

                                    e. Extend use agreement with Washington Township

A motion to extend the use agreement with Washington Township for use of Building 402 for salt storage until March 2011 was made by Ed Olds, seconded by Steve Keeffer. The motion carried by voice vote.

                                    f. Grant use agreement for June 12-13 to SAD Military Museum

A motion to grant a use agreement for the Savanna Army Depot & Military Museum for June 12 – 13 for encampment of an 82nd Airborne re-enactment group and sky-diving was made by Ed Olds, seconded by Don Crawford. The motion carried by voice vote.

                                    g. Approve new water hydrant use fee

A motion to approve the water hydrant use fee of $100 per day for contractors was made by Ed Olds, seconded by Ron Smith. The motion carried by voice vote.  

                                    h. Act on other committee recommendations – None

                        In conjunction with the plat of Parcel 3A, a concept plan for Parcel 3B is being done. To do the concept plan, additional information was sought by Fehr-Graham about the archaeological sites in Parcel 3B. According to the contractor contacted by Fehr-Graham, the estimated cost for Phase II field excavation alone would be approximately $350,000 with a total cost of $1.75 million to test the two archaeological sites as proposed. The committee expressed its outrage about the requirements and their costs for property with archaeological finds of such insignificance, i.e. pottery shards, and asked that a letter be written to lawmakers asking what they can do to assist the LRA.

 

                        2. Infrastructure Committee – did not have a quorum.

                                   

                        3. Economic Development Committee – did not meet.

            B. Set Committee Meeting Dates

A motion to set the committee meeting dates for the remainder of FY 10 for the third Tuesday of the month was made by Ed Olds, seconded by Ron Smith. The motion carried by voice vote.

VIII. NEW BUSINESS

            A. Approve bid and award contract for mowing

A motion to approve the bid and award the contract for mowing to Carson’s Mowing Service was made by Ron Smith, seconded by Steve Keeffer. The motion carried by voice vote. It is to contain the language approved by Mr. Jensen.

            B. Approve bid and award contract for snow removal

A motion to approve the bid and award the contract for snow removal to Rescar was made by Ed Olds, seconded by Don Crawford. The motion carried by voice vote.

            C. Approve scrapping proposal

A motion to approve the proposal by RITS to continue the scrapping project was made by Ron Smith, seconded by Steve Keeffer. The motion carried by voice vote.

            D. Other new business

            E. Staff Reports

            1. Executive Director – Distributed the ADC 360 newsletter and noted that legislation has been introduced that would eliminate the local cost-share required for grants from the US EDA. Submitted a written report, read highlights from the report. Mrs. Komiskey introduced Randy Prasse, the new TCEDA Executive Director. Mrs. Komiskey reported on the meeting held March 15 with IEPA and federal lawmaker’s aides, regarding expediting the property transfers process.

            The LRA and the Army are in agreement: They do not want a UECA on Parcel 14. However, if a UECA is imposed, it could trigger CERCLA regulations and require a ROD, further delaying transfer of Parcel 14.

            After a lengthy discussion, it was agreed that the Army and LRA would continue to talk about their areas of mutual agreement and how to improve communications between them, and Mr. Pace, Mrs. Komiskey and Mr. Jensen will consider how best to resolve the issue with IEPA.

                        2. Property Manager – submitted written report and noted that there were multiple water breaks this month and noted that the LRA did not receive any property from the Army in March 2010 and had not received property from the Army since April 2008. Also noted that employee numbers for the month of March are 62, up 1 from last month.

                        3. Bookkeeper

                                    a. Cash Flow – March cash flow was as follows: $7,691.05 income, $31,842.99 expenses indicating a difference of $24,151.94.

                                    b. Budget Update – Update from December 1, 2009 through March 31, 2010 was as follows: $136,048.95 income, $106,610.33 expenses indicating revenue of $29,438.62.

                                    c. Bank Account Balance – As of April 1, 2010 the grand total of LRA money is $1,840,850.88.

            F. Board of Directors Report

1. Chairman McFadden announced the John Major had resigned his seat

from the board effective immediately. He instructed Mr. Major to send an email to Rod Fritz, Carroll County Chairman regarding his resignation. Mr. Fritz is looking for a replacement.

                        2. Port Authority – Mr. Olds reported that the Port Authority held their first meeting on Tuesday, April 6 at the LRA conference room. He requested use of the LRA conference room for future Port Authority meetings.

A motion to approve the use of the LRA Conference Room by the Upper Mississippi River International Port Authority for 9 a.m. on the second Wednesday of each month with the understanding that the Port Authority will not use any of the LRA supplies was made by Ron Smith, seconded by Steve Keeffer. The motion carried by voice vote.

                        3. Foreign Trade Zone #271 – Mr. Crawford reported that the Danisco sub-zone was up and running and that the Jo-Carroll FTZ board now has money coming in as the grantee. Mr. Hooton confirmed that the first payment from Danisco will be coming soon.

            E. Attorney’s Report & Recommendations

                        1. Updated the board on the collection process of LRA vs. Giokas and talks with the Carroll County State’s Attorney about a question presented by a County Board member regarding the option granted to Riverport Railroad.

                        2. Recommendations   

IX. OTHER REPORTS TO THE BOARD

A.     Commander’s Rep – Submitted written report and noted that contractors will

soon be working on sites 192 and 111. She said their work will affect the rail so they will be in contact with Riverport Railroad.

B.     Depot Park Businesses – Mr. Pace (RRX) updated the board on their progress: The engineering company that they have hired and paid nearly $70,000 has conducted a topographical survey, is working on a rail and site master plan, has conducted a geotechnical reconnaissance--through performing boring samples--and is in the process of conducting an environmental reconnaissance.

Mr. Hooton (IITC) stated that Danisco had returned the sub-zone signed agreement with their first payment to the grantee.

C.     US Fish & Wildlife Service – No one present.

D.     Guests – None present.

 

X. PUBLIC COMMENTS – None

 

XI. ADJOURNMENT

A motion to adjourn was made at 4:49 p.m. by Steve Keeffer, seconded by Ed Olds. The motion carried by voice vote.  

_________________________

Dawn Hall, LRA Secretary