Jo-Carroll Depot LRA Board of Directors
Meeting Minutes
September 1, 2010
I. CALL TO
ORDER:
Chairman Bill McFadden called the board
meeting to order at 3:08 p.m. on Wednesday, September 1, 2010 at the Jo-Carroll
Depot LRA Conference Room,
II. ROLL CALL was answered
as follows: Present-
Absent-Ron
Smith and Bill Wright. Absent: 2. LRA attorney
and staff present: Phil Jensen and Jan Davis.
Guests present: Ole Pace (RVPR), Scott Lombardo (NDRPC), Laura & Mark
Roche (L&M Environ), Bill Hooton (IITC), and Jack Carson (
III. Executive Session
A motion to
enter closed session at 3:09 p.m. as permitted for the following under:
5 ILCS 120/2(c)(1) the appointment, employment, compensation,
discipline, performance or dismissal of specific employees of the public body
or legal counsel for the public body, including hearing testimony on a
complaint lodged against an employee of the public body or against legal
counsel for the public body to determine its validity, and
5 ILCS 120/2(c)(11) Litigation, when an action against, affecting,
or on behalf of the particular public body has been filed and is pending in a
court or administrative tribunal, or when the public body finds that such an
action is probably or imminent, win which case the basis for the finding shall
be recorded and entered into the minutes of the closed meeting
was made by Ed
Olds, seconded by Don Crawford. The motion carried by roll call vote as
follows: Don Crawford, Paul Hartman, Steve Keefer,
Ed Olds and
Bill McFadden. Ayes: 5, Nays: 0
Guests were
excused. Attorney Phil Jensen and LRA staff
Jan Davis were present.
A motion to return
to open session at 3:45 p.m. was made by Ed Olds, seconded by Steve Keefer. The
motion carried by roll call vote as follows: Don Crawford, Paul Hartman, Steve
Keefer, Ed Olds and Bill McFadden. Ayes:
5, Nays: 0.
Guests
returned to open session. Cindy Irwin (Army) arrived, Jack Carson (
IV. Pledge of
Allegiance was recited.
V. AGENDA
ADDITIONS – None
VI. CONSENT
AGENDA
A. Minutes of
Board Meeting regular of August 4, 2010.
B. Minutes of
Executive session of August 4, 2010.
C. CD transfers
approved by Finance Committee, if any.
D. Bills over
$2,500 approved by Finance Committee, if any.
A motion to approve
the consent agenda was made by Ed Olds, seconded by Don Crawford. The motion carried by voice vote.
VII. OLD
BUSINESS
A. Committee Reports
1. Finance/Personnel
Committee
a. CDAP Grant – update given
b. Parcel 3A – Mr. Bill McFadden stated
that he spoke with Carroll County today, the status of that plat is up to date,
waiting for the September meeting of the Carroll County Zoning. Waiver of fees has been requested.
c. Toured property to look at the
mowing situation
d. Additional paperwork required by
A motion to
approve placing the funds from Mount Carroll Banking Center into a savings
account IF the funds are not released in time for
2. Infrastructure
Committee
a. Bill Murfree of Utility Service Co.
Inc. gave a presentation
of
his findings on the April 1, 2010 visual
inspection of the water tower.
3. Economic
Development Committee
a. Building
200 – Attorney Phil Jensen informed the Board that the agreements have been
completed with Jesse Speer.
b. Parcel 3A –
A motion to
recommend to the full board to enter into an agreement with Riverport Railroad
for the sale of Lots 1, 2 & 3 in Parcel 3A with the agreement to be worked
out by Phil Jensen and Ole Pace and to contain the stipulation that at the end
of a specified period of time if development has not occurred, the LRA will buy
the property back for the same price it was sold. Riverport Railroad will remove the buildings
was made by Don Crawford, seconded by Ed Olds.
The motion carried by voice vote.
VIII. NEW
BUSINESS
A. Bills over $2,500 received since
committee met
1. $8,431.50 to
A motion to
approve for payment the invoice to
2. $2,840.00 to Hammer,
Simon & Jensen for legal services from July 7 through August 26, 2010
A motion to
approve for payment the invoice to Hammer, Simon & Jensen for legal
services from July 7 through August 26, 2010 in the amount of $2,840.00 was
made by Ed Olds, seconded by Paul Hartman.
The motion carried by voice vote.
B. Lease or sale of property – No new
business.
C. Staff Reports
1.
Executive Director
a. Monthly report / issues update – No
report.
b. Bank
account balances/funds on hand - As of
August
30, 2010 the grand total of LRA money is $1,771,318.04.
2. Property Manager
a. Correspondence
– No report.
b. Property
Transfers – No report.
c. Employment reports – No report.
3. Bookkeeper
a. Cash Flow – August cash flow was as
follows: $9,103.12 income, $16,878.72 expenses indicating a difference of ($7,775.60).
b. Budget Update – Nine months into the
budget year, revenue was $181,442.40 and $242,183 was budgeted, and expenditures
were $222,546.60 with $613,122 budgeted.
D. Board of Directors Report
1.
2. Foreign Trade Zone #271 -- Mr. Don
Crawford said there is no report. The
next meeting is coming up on September 14, 2010.
3. Jo-Carroll Enterprise Zone – Mr. Don
Crawford said there is no report.
4.
Other director’s reports – none
E. Attorney’s Report
1. Progress on collection of judgment –
Attorney Phil
Jensen
reported that two of three payments have been received from
Mr.
Giokas.
2. Recommendations –
None
F. Other new business
1. Scott Lombardo
(NDRPC) – Discussions about ownership, maintenance and traffic restrictions on
IX. OTHER REPORTS TO
THE BOARD
A. Commander’s Rep – Submitted written report. Cindy Irwin reported that the original A2
Deed is in the mail. Also, the Army has
sent us a letter informing us that they want to extend the building lease for
their offices. A supplement to the LIFC
reducing the insurance requirements on some of the older buildings is also on
its way. Mr. Ed Olds asked for an update
on the EPA’s CERCLA issue. Cindy
reported that the Army’s attorney is drafting a proposed action memo to the EPA
telling them what the Army will do voluntarily.
Hopefully this will take the place of doing a ROD. Congressman Manzullo’s office has been
informed.
B.
Mr. Scott Lombardo (NDRPC) reported that as soon as
the real estate deal is done, they are ready to go full board into
manufacturing the prototype.
Mr. Mark Roach (L&M Environ) asked about
expediting the additional acreage in Parcel 3 to include it into their property,
which would allow it to reach the 5 acre mark so that it could be rezoned to
C1. He was invited to come to our next
Infrastructure meeting on September 21, 2010.
Ole Pace (RVPR) reported that the engineers met with
the two scale merchants.
Bill Hooton (IITC) reported that he is meeting with Adrian
Trucking in the Quad cities tomorrow regarding their interest in having
containers positioned at this site for redistribution to import and export loads
in our circumference.
C. US Fish & Wildlife Service – No one
present.
D. Guests – Ole Pace (RVPR) asked about the
LRA’s direction regarding the Executive Director position.
X. PUBLIC COMMENTS – None.
XI. ADJOURNMENT
A motion to adjourn was made at 4:20p.m. by Don Crawford, seconded by Paul
Hartman. The motion carried by voice
vote.
_________________________
Jan
Davis, LRA Board Secretary