Jo-Carroll Depot LRA Board of Directors
Meeting Minutes
JANUARY 7, 2009
I. CALL TO ORDER: Chairman Bill McFadden called the board
meeting to order at 3:30 p.m. on Wednesday, January 7, 2009 at the Jo-Carroll
Depot LRA Conference Room,
II. ROLL CALL
was answered as follows: Present-Don Crawford, Steve Keeffer, Ron Smith, Bill
Sparboe, Bill Wright, Bill McFadden. Present: 6. Absent-John Major, Ed Olds. Absent:
2. Ayes: 6. Nays: 0. LRA staff present:
III. Executive Session as permitted for the following under for 5 ILCS
120/2(c)(11) for pending, probable, or imminent litigation.
Motion to enter closed session made by Bill Wright, seconded by Ron
Smith. Motion carried as follows by roll call vote at 3:31 p.m.: Don Crawford, Steve Keeffer, Ron Smith, Bill
Sparboe, Bill Wright, Bill McFadden. Present: 6. Absent: John Major, Ed Olds. Absent: 2. Ayes: 6. Nays: 0.
At 4:00 p.m. Mr.
Anderson (USFW) did a presentation of the youth and disabled hunts that were
conducted on their property at Lost Mound. He answered questions of the board
and guests.
CALL TO ORDER: Chairman McFadden reconvened the meeting at 4:20
p.m.
Guests present: Alan Anderson (USFW), Tom
Kamper (RRX), Bill Hooton (IITC) and Cindy Irwin (Army).
IV. THE PLEDGE OF ALLEGIANCE was recited.
V. AGENDA ADDITIONS None
VI: CONSENT ITEMS
A motion to approve the board meeting minutes of December 3, 2008 and executive
session minutes of December 3, 2008 was made by Steve Keeffer and seconded by Bill
Wright. The motion carried by voice vote.
C. Bills over $2500 Approved by committee – None submitted. Noted -The
third month in a row that utility bills were below $2500.
D. CD transfers since last board meeting – None.
VII: OLD BUSINESS: A. COMMITTEE REPORTS:
1.FINANCE/PERSONNEL- Mr. Crawford
a. Approve 2009 budget as Amended -
A motion to approve the 2009 budget was made by Don Crawford, seconded
by Bill Wright. The motion carried by voice vote.
b. Second
c. Release Closed Session Minutes
A motion to open
closed session meeting minutes from the following dates:
June 19, 2008 Economic Development
committee meeting
July
9, 2008 Finance/Personnel committee meeting
July 17, 2008 Economic
Development committee meeting
was made by Don Crawford, seconded by Bill Sparboe. The motion carried
by voice vote.
d. Approve job descriptions
A motion to approve the job descriptions as submitted for Executive
Director, Property Manager, and Bookkeeper-Secretary-Webmaster was made by Don
Crawford, seconded by Bill Wright. The motion carried by voice vote.
e. Extend Riverport
Railroad lease
A motion to extend Riverport Railroad’s lease from March 2009 through
March 2011, due to the failure to receive property from the Army was made by
Don Crawford, seconded by Ron Smith. The motion carried by voice vote.
f. Approve maintenance agreement for snow
removal
A motion to approve the maintenance agreement with Riverport Railroad
as presented—for snow removal at the rate of $17.50 per hour was made by Don
Crawford, seconded by Ron Smith. The motion carried by voice vote.
2.INFRASTRUCTURE
Mr. Smith: There were no
action items from the meeting.
Executive Director Komiskey researched a Fast
Start project grant of improving 0.3 mile of roadway. The estimated total cost
is $175,000. The grant requires a 50% match. The project was submitted to EDA.
3.ECONOMIC DEVELOPMENT
The committee did not meet.
B. Set Committee Meeting Dates:
Finance committee meeting: Tuesday, Jan. 20 at 9 a.m.
Infrastructure committee meeting: Tuesday, Jan. 20 at 10 a.m.
Economic Development committee meeting: Tuesday, Jan. 20 at 11 a.m.
Finance committee meeting: Friday, February 27 at 9 a.m.
Infrastructure committee meeting: Friday, February 27 at 10 a.m.
Economic Development committee meeting: Friday, February 27 at 11 a.m.
VIII: NEW BUSINESS
A.
Actions resulting from Executive Session – None
B. Bills over $2500 not approved by committee
– None submitted.
C. Staff Reports
1. Executive Director – The Executive
Director referred the board to her written report, highlighted various items in
it and apologized for it being unusually long. The highlights included the
mayors’ coffee, annual report to the
a. Calendar - The board reviewed the proposed
calendar of items to be considered annually by committee and board by the
Executive Director.
b. Resignation of Marketing Consultant
A motion to accept the resignation of
c. Legislative and other Updates – Letters
were sent to the Offices of Sen. Durbin and Congressman Manzullo asking for
support for an economic recovery bill that gives priority to funding
infrastructure projects and environmental remediation at closed, military
bases.
2. Property Manager Report and Correspondence
– Property Manager Sutton reported that two letters from the IL EPA were
received. She noted that the Army, USEPA and ILEPA sent out a proposed plan for
Site 111 in Parcel 16B. Public comments
will be accepted Jan 15 – Feb 15, 2009 and there will be a public meeting to
discuss the proposed plan on Jan 29, 2009 at 6 p.m. Details are in everyone’s
packet.
In response to a request from the LRA Board
of Directors, Ms. Sutton will be reviewing parcel information at every board
meeting. Ms. Sutton presented LRA Parcel
5 which includes the LRA’s only remaining industrial/warehousing buildings, 146
and 147. The board was updated on the
acreage, transfer date, tenants and cleanup sites that are located within that
parcel. Due to the complexity of the
particular area, it was essential that Parcels 7 and 9 were reviewed also.
a. Employment Numbers - On-site full time
employees for the month of December 2008 are 55 compared to 68 one year ago.
b. Property transferred: No change since last
month.
Army to LRA ACRES
Total to Transfer 2,947
Total transferred to date 1,043
Transferred this month 0
LRA to Private Sector
Total transferred to date 660
Total transferred this month 0
The board reviewed the current property transfer
schedule as of 12/22/08. The Army will
be providing an updated spreadsheet in the February timeframe, after they
receive and review updated reports from the contractors and/or regulators.
c. Award contract
A motion to authorize the Infrastructure Committee to award the
contract was made by Steve Keeffer, seconded by Bill Wright. The motion carried
by voice vote.
3. Bookkeeper
a. Cash Flow - Financial reports from December
1, 2008 through December 31, 2008 show total income of $11,176.22 and total
expense $20,712.30. This shows a deficit of $9,536.08 for the month of December.
She noted that expenses were down from November and comparable to the months of
April and May.
b. Bank Account Balances - The LRA bank
account balances total $1,946,602.04.
The bookkeeper reported that Dave Meade,
Minor Gilroy & Meade, began work on the 2008 audit.
D. Board of
Director’s Report – Chairman
McFadden reported that the first tenant luncheon had taken place earlier today
and that it went very well. Eleven tenants attended representing six
businesses/organizations. The consensus was that all were in the same
boat—wanting to see infrastructure improvements made, but lacking funds to make
them.
E.
Attorney’s Report – None submitted.
F.
Other: Matter(s)-for discussion only – None.
IX OTHER
REPORTS
A. Commander’s Rep –
Next RAB meeting Jan. 15 at 6 p.m.
B.
Tenants – No comments.
C.
U.S. Fish and Wildlife Service – LMAT meeting on Jan. 21 at 1 p.m.
D.
Illinois Department of Natural Resources – No one present
F. Jo-Carroll Energy – No one present.
X PUBLIC
COMMENTS - None
XI ADJOURNMENT
– A motion
to adjourn was made at 5:25 p.m. by Don Crawford, seconded by Bill Sparboe. The
motion carried by voice vote.
_________________________
Dawn Hall, LRA Secretary