Jo-Carroll Depot LRA Board of Directors
Meeting Minutes
OCTOber 6, 2010
I. CALL TO
ORDER:
Chairman Bill McFadden called the board
meeting to order at 3:06 p.m. on Wednesday, October 6, 2010 at the
II. ROLL CALL was answered
as follows: Present-
Absent
-Ed Olds and Ron Smith. Absent: 2. LRA attorney
and staff present: Phil Jensen, Mara Roche and Jan Davis. Guests present: Tom Kamper (RVPR), Amiee
Malon (RVPR), Laura Roach (L&M Environ), Warren Jackman and Floyd England.
III. PLEDGE
OF ALLEGIANCE was recited.
IV. Executive Session
A motion to
enter closed session at 3:07 p.m. as permitted for the following under:
5 ILCS 120/2(c)(1) the appointment, employment, compensation,
discipline, performance or dismissal of specific employees of the public body
or legal counsel for the public body, including hearing testimony on a complaint
lodged against an employee of the public body or against legal counsel for the
public body to determine its validity
was made by Bill
Wright, seconded by Don Crawford. The motion carried by roll call vote as
follows: Don Crawford, Paul Hartman, Steve Keefer,
Bill Wright and
Bill McFadden. Ayes: 5, Nays: 0
Guests were
excused. Attorney Phil Jensen and LRA staff
Mara Roche and Jan Davis were present.
A motion to return
to open session at 3:16 p.m. was made by Paul Hartman, seconded by Bill Wright.
The motion carried by roll call vote as follows: Don Crawford, Paul Hartman, Steve
Keefer, Bill Wright and Bill McFadden. Ayes:
5, Nays: 0.
Guests
returned to open session.
V. AGENDA
ADDITIONS – Dates on the Consent Agenda items A and B were changed
from August 4, 2010 to September 1, 2010.
VI. CONSENT
AGENDA
A. Minutes of
Board Meeting regular of August 4, 2010 September 1, 2010.
B. Minutes of
Executive session of August 4, 2010 September 1, 2010.
C. Minutes of
Special Board Meeting of August 25, 2010.
D. CD transfers
approved by Finance Committee, if any.
E. Bills over
$2,500 approved by Finance Committee, if any.
A motion to approve
the consent agenda was made by Don Crawford, seconded by Steve Keeffer. The motion carried by voice vote.
VII. OLD
BUSINESS
A. Committee Reports
1. Finance/Personnel
Committee
a. CD transfers – Bill McFadden
reported that as the FDIC insurance coverage is $250,000.00, placing funds up
to that amount at
A motion to
approve the transfer of the funds of approximately $106,139.30 from Certificate
of Deposit #401655 currently held at THE National Bank in Savanna to
b. Update on outstanding invoices –
report was reviewed and discussed.
c. Personnel
A motion to
approve a $1,000 bonus to Jan Davis for her work during the LRA’s crisis of
Diane Komiskey’s passing and Mara Roche’s simultaneous maternity leave was made
by Bill Wright, seconded by Paul Hartman.
The motion carried by voice vote.
A motion to
approve the combination of the Executive Director and the Property Manager
positions; those combined duties will be assigned to Mara Roche, her title to
be Executive Director, salary to be increased by 10% and retroactive to
previous pay period was made by Bill Wright, seconded by Paul Hartman. The motion carried by voice vote.
2. Infrastructure
Committee
a. Capital Improvement Plan – An
updated estimate was received from Peerless Service Company for the Well 260
project of $6,000.00 - $9,000.00.
A motion to
proceed with the Well 260 Project as shown in the 2010 Capital Improvement
Plan, costs not to exceed $9,000.00 was made by Steve Keeffer, seconded by Paul
Hartman. The motion carried by voice
vote.
b. Mark and
Laura Roach of L&M Environmental Services – expedite acquisition of
property under First Right of Refusal.
Attorney
Phil Jensen drafted and presented two documents; a Rescission Agreement between
L&M Environmental and the
A motion to
approve the Rescission Agreement between L&M Environmental and the
3. Economic
Development Committee
a.
A motion to
approve the sale of Lot 1 with the former Army Headquarters Building for the
price of $17,500.00 plus the legal fees for title and deed, total not to exceed
$20,000.00 to Ka-Ching Global Sourcing Inc.; in addition, prior to the closing
a Lease Agreement for the term of 4 months at $1 per month, including proof of
insurance will be granted to the purchasers was made by Don Crawford, seconded
by Paul Hartman. The motion carried by
voice vote.
b. Memorial for Diane Komiskey
A motion to
approve the donation of $100 to the
VIII. NEW
BUSINESS
A. Bills over $2,500 received since
committee met - none
B. Lease or sale of property – Attorney
Phil Jensen gave updates on:
The
pending sale of the Stables to Scott Lombardo - we have title commitment, deed
paperwork has been sent to Scott Lombardo; waiting to finalize.
The
sale to Eastland Feeds - title ordered, draft deed done, waiting for title
commitment. The water main work will be
started as all of the necessary approvals have been received.
The
sale of Parcel 3A to Riverport - nothing has been started. However an Occupancy Agreement will be
drafted to allow them to start moving dirt for the new truck scale.
A motion to
approve an Occupancy Agreement with Riverport Railroad to allow them to start
moving dirt for the new truck scale was made by Paul Hartman, seconded by Steve
Keeffer. The motion carried by voice
vote.
C. Staff Reports
1.
Executive Director
a. Monthly report / issues update – No
report.
2. Property Manager –
Mara Roche reported that the flood pumps at the water treatment plant are
running once again due to the high water; this will result in a higher electric
bill. She also reported that we have had
some interest in our available properties.
a. Correspondence
– No report.
b. Property
Transfers – No report.
c. Employment reports – Employee
numbers for the month
of
September were 64.
3. Bookkeeper
a. Bank
account balances/funds on hand - As of
October
5, 2010 the grand total of LRA money is $1,756,714.82.
b. Cash Flow – September cash flow was
as follows: $13,733.08 income, $24,981.25 expenses indicating a difference of ($11,248.17).
c. Budget Update – Ten months into the
budget year, revenue was $195,175.48 and $242,183 was budgeted, and expenditures
were $247,572.06 with $613,122 budgeted.
D. Board of Directors Report
1.
2. Foreign Trade Zone #271 – Mr. Don
Crawford reported that a meeting was held in September and that the Danisco
sub-zone will be activated at the first of the year.
3. Jo-Carroll Enterprise Zone – no
report
4.
Other director’s reports – none
E. Attorney’s Report
1. Progress on collection of judgment –
Attorney Phil
Jensen
reported that the third and final payment was received from Mr. Giokas and a Satisfaction
of Judgment was filed.
2. Use Agreements
3.
Recommendations – None
F. Other new business
IX. OTHER REPORTS TO
THE BOARD
A. Commander’s Rep – Written report was
reviewed.
B.
C. US Fish & Wildlife Service – No one
present.
D. Guests
X. PUBLIC COMMENTS – None.
XI. ADJOURNMENT
A motion to adjourn was made at 3:40p.m. by Paul Hartman, seconded by Bill
Wright. The motion carried by voice
vote.
_________________________
Jan
Davis, LRA Board Secretary