Jo-Carroll Depot LRA Board of Directors
Meeting Minutes
NOVEMber 3, 2010
I. CALL TO
ORDER:
Chairman Bill McFadden called the board
meeting to order at 3:00 p.m. on Wednesday, November 3, 2010 at the
Chairman
II. ROLL CALL was answered
as follows: Present-
III. PLEDGE
OF ALLEGIANCE was recited.
IV. AGENDA
ADDITIONS – None.
V. CONSENT
AGENDA
A. Minutes of
Board Meeting of October 6, 2010.
B. Minutes of
Executive session of October 6, 2010.
C. CD transfers
approved by Finance Committee, if any.
D. Bills over
$2,500 approved by Finance Committee, if any.
A motion to approve
the consent agenda was made by Paul Hartman, seconded by Don Crawford. The motion carried by voice vote.
Board member
Steve Keeffer arrived at 3:03p.m.
VI. OLD
BUSINESS
A. Committee Reports
1. Finance/Personnel
Committee
a. CD transfers
A motion to
approve the transfer of $40,000 from Certificate of Deposit #401839 currently
held at THE National Bank that matured on October 12, 2010, to the Money Market
Account, and to invest the projected $114,461.78 balance into a 5 month, 1.00%
APY Certificate of Deposit at
b. Update on outstanding invoices –
report was reviewed and discussed.
Attorney Phil Jensen reported that he has drafted letters to
c. Proposals from
A motion to refuse
the proposal from
Board member
Ed Olds arrived at 3:04p.m.
d. CDAP Grant
for Barracks Buildings – Mr. Ed Olds reported that he and Mara Roche spoke with
the grant writer who informed them that the grant is closed, We can reapply at
the beginning of the year. e.
Parcel 3A platting update – Mara Roche gave an update on
1. L&M Environmental
2. Riverport
f. GIS bill
A motion to
accept MSA for the LRA’s GIS services for 2011 was made by Bill Wright,
seconded by
g. 2011
Budget – Mara Roche reported on areas that were updated based on Finance
Committee discussions:
Office
Expenses reduced to $20,000 for each remaining year
Line
115 - Reinvestment
projects was adjusted based on discussions during Infrastructure Committee
discussions.
For 2011, underestimated revenues total
$107,508.00 and overestimated expenses total $821,995.00
A motion to
approve the draft FY 2011 Budget was made by Bill Wright, seconded by Paul
Hartman. The motion carried by voice
vote.
Laura Roach
(L&M) arrived at 3:10p.m.
2. Infrastructure
Committee
a. Capital
Improvement Plan
A motion to
approve proceeding with the following projects from the CIP: project 11a – Well
#107 inspection, project 2 – road repairs over steam lines on
3. Economic
Development Committee
a. Parcel 1,
Lots 2, 3 & 4
A motion to
hold Lots 2, 3 and 4 for 45 days to give the potential developer time to
prepare additional paperwork (due December 3, 2010) was made by Don Crawford,
seconded by Paul Hartman. The motion
carried by voice vote.
b. Parcel
3B, Lots 1 & 2 – Savanna Stables
A motion to
accept Savanna Stables offer of $6,000.00 for Lots 1 and 2, to release Lot 7
with the barracks and to not move forward with the grant; buyer to pay for the
survey costs was made by Don Crawford, seconded by Paul Hartman. The motion carried by voice vote.
c. IIM
request to extend lease
VII. NEW
BUSINESS
A. Bills over $2,500 received since
committee met - None
B. Lease or sale of property – IIM
credit request. Mara Roche reported that
the LRA has received correspondence from Illinois Information Management (IIM)
to revisit the section of their promissory note that states they can receive up
to a 50% credit on structural repairs made prior to December 31, 2010. They want to do roof and tuck pointing
repairs on some of their buildings, and are asking for written approval for
those credits. Discussions followed; a
letter will be written to IIM instructing them to bring in the bills for
completed, substantial work to the December 16, 2010 committee meetings in
order to be considered for approval.
Mark Roach
(L&M) arrived at 4:02p.m.
C. Staff Reports
1.
Executive Director
a. Monthly report / issues update – No
report.
2. Property Manager
a. Correspondence
– IIM taxes outstanding; Mara Roche
reported
that a letter was received from Jo Daviess County stating that 2007 real estate
taxes are delinquent (E & F area igloos, leased by IIM) and must be paid by
May 6, 2011. Mr. Ron Smith reported that
he and Phil Jensen have been working on this with the county and will report on
any progress.
b. Property
Transfers – Mara Roche reported that the sale to Scott Lombardo/Savanna Stables
was completed October 22, 2010.
The
sale to Roger Coulthard was completed November 2, 2010; work is scheduled to begin
on the water main extension.
Riverport
Railroad has started work on the truck scale.
Since
property in Parcel 3B has been sold to Scott Lombardo, that parcel will need to
be platted as soon as possible.
Hydrant
flushing has been ongoing.
Well
#260 inspection was completed last week.
Property
Transfer report has been updated; to date of the 2,947 acres to be transferred
from the Army, we have received 1,043 acres.
We have sold 712 of those acres, 48 acres this month. We have approximately 40 acres pending sale.
c. Employment reports – Employee
numbers for the month
of
October were 63, last month was 64.
3. Bookkeeper
a. Bank
account balances/funds on hand - As of
November
2, 2010 the grand total of LRA money is $1,765,492.54.
b. Cash Flow – October cash flow was as
follows: $21,044.43 income, $15,225.43 expenses indicating a difference of $5,819.00.
c. Budget Update – Eleven months into
the budget year, revenue was $216,230.29 and $242,183 was budgeted, and expenditures
were $262,797.49 with $613,122 budgeted.
D. Board of Directors Report
1.
2. Foreign Trade Zone #271 – Mr. Don Crawford
had no report.
3. Jo-Carroll Enterprise Zone – Mr. Don
Crawford had no report.
4.
Other director’s reports – None
E. Attorney’s Report
1. Recommendations
– None
F. Other new business – None
VIII. OTHER REPORTS
TO THE BOARD
A. Commander’s Rep – Written report was
reviewed. Cindy Irwin (Army) reported
that the next RAB meeting will be in January.
She also reported that the Installation Action Plan workshop is December
7 – 9; US Fish & Wildlife as well as the LRA sites, schedules and funding
are reviewed. Everyone from the LRA Board is welcome to attend. Parcel 3 will be redrawn to exclude the troop
area/barracks, which require additional work, for transfer this FY.
B.
Mark Roach (L&M)
reported that with the delays in the road issues and the possible changes in
the road easements, their lot might not meet the 5 acres needed for the zoning
requirements of their business. He is
willing to look at any options to meet the 5 acre requirement.
He reported that work is progressing on their
building; the rest of the trusses have been put up.
He also reported that they are moving a lot of
product out of
Ole Pace (RVPR) reported
that progress on the truck scale is on schedule, projected date to be running
is December 1. Riverport Railroad will
visit with existing tenants to discuss swipe cards vs. credit cards to run the
scale. As those not using semi-trailers
will not have the same cost structure, swipe cards may be more practical for
smaller trucks.
Utility poles from
Adriann Trucking is starting to operate.
Full-Throttle Trucking has opened an office.
Attorney
Phil Jensen introduced Amanda Lassance, a new attorney in his office.
C. US Fish & Wildlife Service – No one
present.
D. Guests
IX. PUBLIC COMMENTS – Mara Roche requested that anyone who is
interested in shoveling the front of the LRA building this winter to please let
us know.
X. ADJOURNMENT
A motion to adjourn was made at 4:30p.m. by Ed Olds, seconded by Bill
Wright. The motion carried by voice
vote.
_________________________
Jan
Davis, LRA Board Secretary