Jo-Carroll Depot LRA Board of Directors
Meeting Minutes
FEBRUARY 4, 2009
I. CALL TO ORDER: Chairman Bill McFadden called the board
meeting to order at 3:35 p.m. on Wednesday, February 4, 2009 at the Jo-Carroll
Depot LRA Conference Room,
II. ROLL CALL
was answered as follows: Present-Don Crawford, Steve Keeffer, Ron Smith, Bill
Sparboe, Ed Olds, Bill McFadden. Present: 6. Absent-John Major, Bill Wright. Absent:
2. Ayes: 6. Nays: 0. LRA staff present:
III. Executive Session as permitted for the following under:
5 ILCS 120/2(c)(6). The setting of a price for sale or
lease of property owned by the public body.
5 ILCS 120/2(c)(11) Litigation, when an action against, affecting, or on behalf of the particular public body has been filed and is pending in a court or administrative tribunal, or when the public body finds that such an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.
Motion to enter closed session made by Steve Keeffer, seconded by Ed Olds.
Motion carried as follows by roll call vote at 3:35 p.m.: Don Crawford, Steve Keeffer, Ed Olds, Ron
Smith, Bill Sparboe, Bill McFadden. Present: 6. Absent: John Major, Bill Wright.
Absent: 2. Ayes: 6. Nays: 0.
CALL TO ORDER: Chairman McFadden reconvened the meeting at 4:20
p.m.
Guests present: Alan Anderson (USFW), Tom
Kamper (RRX), Bill Hooton (IITC) and Larry Straight (Defense Systems Inc.).
IV. THE PLEDGE OF ALLEGIANCE was recited.
V. AGENDA ADDITIONS None
VI: CONSENT ITEMS
A motion to approve the consent items as presented was made by Ed Olds and
seconded by Steve Keeffer. The motion carried by voice vote.
VII: OLD BUSINESS: A. COMMITTEE REPORTS:
1.FINANCE/PERSONNEL- Mr. Olds
a. Third reading and adoption of bylaws
change
A motion to adopt the bylaws change as presented was made by Don
Crawford, seconded by Ed Olds. The motion carried by voice vote.
b. Motion to support TCEDA
A motion to approve the resolution in support of TCEDA with the
understanding that the LRA wants a seat on the TCEDA Executive Committee to
assure compliance with the MOA was made by Ed Olds, seconded by Bill Sparboe.
The motion carried by voice vote.
A motion to contribute $500 to TCEDA with the understanding that if the
LRA has a seat on the TCEDA Executive Committee and is pleased with the overall
direction of the organization, additional funds could be spent from the LRA’s
line item for marketing was made by Ed Olds, seconded by Bill Sparboe. The
motion carried by voice vote.
c. Approve 2008 audit
A motion to approve the 2008 audit as presented was made by Ed Olds, seconded by Don
Crawford. The motion carried by voice vote.
2.INFRASTRUCTURE
A motion to insulate building 275 and well house 107 at a cost not to
exceed $600 not including labor and to complete within 30 days was made by Ron
Smith, seconded by Bill Sparboe. The motion carried by voice vote.
Mr. Smith reported that Riverport Railroad
had requested a sewer extension and that the committee had authorized staff to get
an estimate on the cost of a study.
3.ECONOMIC DEVELOPMENT
The committee did not meet.
B. Set Committee Meeting Dates:
Finance committee meeting: Friday, February 27 at 9 a.m.
Infrastructure committee meeting: Friday, February 27 at 10 a.m.
Economic Development committee meeting: Friday, February 27 at 11 a.m.
Finance committee meeting: Tuesday, Mar. 24 at 9 a.m.
Infrastructure committee meeting: Tuesday, Mar. 24 at 10 a.m.
Economic Development committee meeting: Tuesday, Mar. 24 at 11 a.m.
VIII: NEW BUSINESS
A.
Actions resulting from Executive Session
A motion that the LRA continue negotiations for the purchase of
Building 249 was made by Don Crawford, seconded by Steve Keeffer. The motion
carried by voice vote.
B. Bills over $2500 not approved by committee
– None submitted.
C. Staff Reports
1. Executive Director – The Executive
Director submitted a written report as well as other reports and correspondence
to the board for review. She reported
that her attendance at the International Economic Development Conference was a
valuable experience, and she will provide a written report at a later date.
2. Property Manager Report and Correspondence
– Property Manager Sutton reported that one letter from the IL EPA was
received.
Ms. Sutton reported that various water leaks
have occurred since Jan. 21 starting with a leak near Building 29. Mr. Schoenig
reported that this leak is not new and it is not necessary to repair
immediately.
On Jan. 23 a water main leak/break occurred
in the fenced in area across from 103. The leak is not fixed yet and barricade
cones are put up.
On Jan. 30 a fire hydrant was reported as
“bubbling”. The hydrant was shut off along with the water to it. On Feb. 3 the
hole was excavated and found that a lead joint had burst. Mr. Schoenig
installed a shut off valve on the hydrant. The hydrant will need to be replaced
this spring.
On Feb. 4 another water main break occurred
in the H area by building 402. Mr. Schoenig is currently working on it.
Ms. Sutton reported that insulating of well
house 107 was completed on Jan. 26 and the sewer plant is currently being insulated.
The board reviewed detailed information and
maps of parcels 18, 18a, and 4.
a. Employment Numbers - On-site full time
employees for the month of January are down by one compared to December 2008
from 55 to 54.
b. Property transferred: No change since last
month.
Army to LRA ACRES
Total to Transfer 2,947
Total transferred to date 1,043
Transferred this month 0
LRA to Private Sector
Total transferred to date 660
Total transferred this month 0
3. Bookkeeper
Cash Flow - Financial reports from January 1,
2009 through January 31, 2009 show total income of $12,881.75 and total expense
$30,022.97. This shows a deficit of $17,141.22 for the month of January. Expenses
were up because of insurance premiums paid in the month of January. Bank
Account Balances - The LRA bank account balances total $1,937,737.83. A web
site activity report was submitted.
D. Board of
Director’s Report – None.
E.
Attorney’s Report – None.
F.
Other New Business – None.
IX OTHER
REPORTS
A. Commander’s Rep –
Report submitted. Next RAB meeting March 5 at 6 p.m.
B. Tenants – Bill
Hooton (IITC) updated the board on FTZ activities. Tom Kamper (RRX) mentioned
removing the clause in their contract which requires renewing their contract
every 2 years.
C.
D.
Illinois Department of Natural Resources – No one present
F. Jo-Carroll Energy – No one present.
X PUBLIC
COMMENTS - None
XI ADJOURNMENT
– A motion
to adjourn was made at 4:54 p.m. by Bill Sparboe, seconded by Ron Smith. The
motion carried by voice vote.
_________________________
Dawn Hall, LRA Secretary