Jo-Carroll Depot LRA Board of Directors
Meeting Minutes
DECEMber 1, 2010
I. CALL TO
ORDER: Chairman Bill McFadden called the board
meeting to order at 3:06 p.m. on Wednesday, December 1, 2010 at the Jo-Carroll
Depot LRA Conference Room,
II. ROLL CALL was answered
as follows: Present-Don Crawford, Steve Keeffer, Ed Olds, Bill Wright and Bill
McFadden. Present: 5 Ayes: 5. Nays: 0. Absent –Paul Hartman, Bill Robinson and
Ron Smith. Absent: 3. LRA attorney and
staff present: Phil Jensen, Mara Roche and Jan Davis. Guests present: Amiee Malon (RVPR) and Randy
Prasse (TCEDA).
III. PLEDGE
OF ALLEGIANCE was recited.
IV. AGENDA
ADDITIONS – On the Consent Agenda Item A, dates of minutes need to be
changed from November 16, 2010 to November 3, 2010. Attorney Phil Jensen asked to have pending
litigation added to Executive Session.
V. CONSENT
AGENDA
A. Minutes of
Board Meeting of November 16, 2010 November 3, 2010.
B.
CD transfers approved by Finance Committee, if any.
C. Bills over
$2,500 approved by Finance Committee, if any.
A motion to
approve the consent agenda was made by Ed Olds, seconded by Don Crawford. The motion carried by voice vote.
A motion to
enter Closed Session at 3:10 p.m. as permitted for the following under:
5 ILCS 120/2(c)(6). The setting of a price for sale or lease of
property owned by the public
body, and
5 ILCS 120/2(c)(11). Litigation, when an action against,
affecting, or on behalf of the
particular public body has been filed and is pending in a court or administrative tribunal, or when the
public body finds that such an action
is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of
the closed meeting
was made by
Ed Olds, seconded by Steve Keeffer. The
motion carried by role call vote as follows: Don Crawford, Steve Keeffer, Ed
Olds, Bill Wright and Bill McFadden.
Ayes: 5; Nays: 0.
Guests were
excused. Attorney Phil Jensen and LRA
staff Mara Roche and Jan Davis were present.
A motion to
return to open session at 4:16 p.m. was made by Ed Olds, seconded by Don
Crawford. The motion carried by roll call vote as follows: Don Crawford, Steve
Keefer, Ed Olds, Bill Wright and Bill McFadden. Ayes: 5, Nays: 0.
Guests
returned to open session.
VII. OLD
BUSINESS
A. Committee Reports
1. Finance/Personnel
Committee
a. CD transfers – Approved in the
consent agenda, the committee made a motion to approve keeping the Certificate
of Deposit #399795 at THE National Bank, changing the term to 12 months at
0.90% interest.
b. Update on outstanding invoices –
report was reviewed and discussed. Attorney Phil Jensen had previously been
given permission to take action on
c. Parcel 3A platting update
1.
L&M Environmental
d. Property Review – As requested by
the Finance Committee, a copy of the report prepared by Mara Roche was provided
to all Board members.
e. IIM
request – Bill McFadden reported that he had received a personal request from
IIM to move the date on their note payment as they are making improvements to
their buildings. The Board discussed
this and decided to keep the current dates in place. As per the motion of the
November 16, 2010 Finance Committee, a letter has been sent to IIM denying the
extension.
2. Infrastructure
Committee
a. Capital
Improvement Plan
b. Water
& Sewer fee review
A motion to approve a 5% increase of water and sewer charges effective January 1, 2011 was made by Steve Keeffer, seconded by Ed Olds. The motion carried by voice vote.
c. Review of
Competitive Bid policy
A motion to
keep the trigger for competitive bids at $30, 000 was made by Steve Keeffer,
seconded by Ed Olds. The motion carried
by voice vote.
3. Economic
Development Committee – There was no meeting in November.
VII. NEW
BUSINESS
A.
Bills over $2,500 received since committee met – invoice for
attorney fees to Hammer Simon & Jensen was presented.
A motion to approve payment of the invoice to Hammer Simon & Jensen in the amount of $4,850 was made by Ed Olds, seconded by Bill Wright. The motion carried by voice vote.
Cindy Irwin (Army)
arrived at 4:25pm.
B.
2011 Board meeting dates and
A motion to set the Board meeting dates for the first
Wednesday of the month in 2011 with the first Board meeting scheduled for
January 5, 2011 at 3:00p.m. and to adopt the 2011 Holiday schedule as approved
by the 15th Judicial Circuit Court was made by Bill Wright, seconded
by Ed Olds. The motion carried by voice
vote.
C.
Election of Officers
A motion to nominate Bill McFadden as Chairman for 2010-2011 was made by Ed Olds, seconded by Don Crawford. A motion to close nominations was made by Bill Wright, seconded by Steve Keeffer. The motion carried by voice vote.
C. Staff Reports
1.
Executive Director
a. Monthly
report / issues update – 3A Plat - Mara Roche reported that Attorney Phil
Jensen drafted an agreement with
Mara Roche updated the board with the progress being made by Speer Enterprises (cleanup), Riverport Railroad (truck scale), Savanna Stables (re-roofed stables and inquired about having sewer run to Stables and water run to barracks), Eastland Feed & Grain (completed the first portion of the water main extension) and L&M Environmental (continuing with work on their addition).
b. Correspondence – from Riverport and the
LRA to the Army regarding Rescar’s expansion project in parcel 17 was reviewed
and discussed.
A
report from the IEPA regarding inspection of the water treatment plant that was
conducted in December 2009 was reviewed.
The report showed no violations, no O&M deficiencies, and one
recommendation on the dilutions of influent and effluent on the labs.
c. Property
Transfers – Mara Roche presented a report as of December 1; since our last
meeting, no properties have been transferred and no properties have been
received from the Army. However we do have pending sales to Scott Lombardo,
L&M Environmental, Ka-Ching, Roger Coulthard, and Riverport Railroad.
d. Employment reports – Employee
numbers for the month of November were 69; last month was 63.
2. Bookkeeper
a. Bank account balances/funds on hand - As of November 30, 2010 the grand total of LRA money is $1,766,516.76. Two Certificates of Deposit will be coming due before the next Finance meeting. Current rates were reviewed; taking longer terms, leaving funds in the money market was discussed.
A motion to approve
moving Certificate of Deposit #396659 currently held at THE National Bank to
b. Cash Flow – November cash flow was
as follows: $12,935.77 income, $10,603.63 expenses indicating a difference of
$2,332.14.
c. Budget Update – Twelve months into
the budget year, revenue was $229,166.06 and $242,183 was budgeted, and
expenditures were $273,401.12 with $613,122 budgeted.
D. Board of Directors Report
1.
2. Foreign Trade Zone #271 – Mr. Don
Crawford had no report.
3. Jo-Carroll Enterprise Zone – Mr. Don
Crawford had no report.
4.
Other director’s reports – Bill Wright reported that Mara Roche gave a
presentation to the Rotary Club membership.
He commented that she did a nice job and thanked her for her time.
E. Attorney’s Report
1. Recommendations – Per the Illinois
Telecommunications Act a Certificate of Public Convenience or Necessity, or a
Certificate of Service Authority is required by Century Tel. Phil Jensen will check with the Commerce
Commission to see if Century Tel has a certificate and what their requirements
and obligations are.
F. Other new business – None
VIII. OTHER REPORTS
TO THE BOARD
A. Commander’s Rep – Written report was
reviewed. Cindy Irwin (Army) reminded
the Board that the Installation Action Plan workshop is December 7–9. All LRA
Board members are welcome to attend.
B.
C. US Fish & Wildlife Service – No one
present; however Mara Roche reported that the latest US Fish & Wildlife
newsletter is included in the packets.
D. Guests – Randy Prasse (TCEDA) submitted a written report and announced that TCEDA will be temporarily moving their office to the Savanna Depot Park, into Riverport Railroad’s building 21, as they will be working with the Foreign Trade Zone on a couple of projects. This may lead to a long-term, more permanent move. Randy Prasse has been working with the Carroll County Board to get their 2011 funding renewed; they have been successful at getting $20,000 of their original funding restored. As Jo Daviess County has fragmented investments related to economic development, Randy Prasse has been in contact with the Mayors of Jo Daviess County and is encouraging any influential individuals or organizations in the county to contact their county board members to show their support of funding TCEDA for 2011. The Board discussed this and will have the Executive Director submit a letter of support from the LRA.
IX. PUBLIC COMMENTS – None.
X. ADJOURNMENT
A motion to adjourn was made at 5:05p.m. by Ed Olds, seconded by Steve
Keeffer. The motion carried by voice
vote.
_________________________
Jan
Davis, LRA Board Secretary