Jo-Carroll Depot Local Redevelopment Authority
Finance
& Personnel Committee
9:00
a.m., Tuesday, December 21, 2010
Savanna Depot Business, Industry &
Savanna, IL
I: CALL TO ORDER: Committee member Bill Wright called the
meeting to order at
9:02 a.m. on Tuesday, December 21,
2010.
II: ROLL CALL was answered as follows: Present- Paul
Hartman,
III: APPROVAL OF MINUTES OF NOVEMBER
16, 2010
A motion to
approve the Finance/Personnel Committee minutes from
November 16,
2010 was made by Paul Hartman, seconded by
IV: OLD BUSINESS
A.
Parcel 3A Platting Update – Mara Roche reported that the LRA Attorney
redrafted the agreement between
B.
Special reports, updates requested by committee – Citizens State Bank pledge
report dated December 3, 2010 was reviewed.
V: EXECUTIVE
SESSION
A
motion to enter into executive session at 9:06 a.m. as permitted for the
following
under:
5ILCS 120/2 (C)(21) for discussion of minutes of
meetings lawfully closed under this
act, whether for the purposes of approval by the body of the minutes or semi- annual review of the minutes as mandated
by Section 2.06 of the Illinois Open Meetings
Act.
5ILCS 120/2 (c)(6) the setting
of a price for sale or lease of property owned by the public body.
5ILCS 120/2 (c)(1)
the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or
legal counsel for the public body,
including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel
for the public body to determine its
validity
was made by Paul Hartman, seconded by
All guests
were excused. Board member Bill McFadden and staff were present.
A motion to
return to open session at 9:31 a.m. was made by Paul Hartman, seconded by
Guests
returned to open session at 9:31 a.m.
A. Recommendations out of closed session –
A motion to
the full board to release Executive Session minutes from the following
meetings: 8/18/09 EDC, 5/5/10 Board,
5/18/10 EDC, 6/2/10 Board, 6/15/10 EDC, 6/15/10 Finance, 7/7/10 Board, 7/20/10
EDC, 8/17/10 EDC, 9/1/10 Board, 9/21/10 Finance, 9/21/10 EDC, 10/6/10 Board,
was made by
A motion to
the full board to waive outstanding invoices for SADMM in the amount of $350 and have the LRA Attorney compose a
letter of termination including responsibility for removal of artifacts,
changing the locks and any other details that may need to be included was made
by Paul Hartman and seconded by
A motion to
the full board to allow hiring a part-time employee during the absence of Jan
Davis, with the number of hours to be determined by the Executive Director and
the salary to be agreed upon by the board was made by Paul Hartman and seconded
by
B.
Outstanding invoices, if any – All outstanding invoices were
reviewed. RITS will again be notified by
a Finance Committee member of their balance overdue.
C.
Funds on hand – As of December 20, 2010 the grand total of LRA money was
$1,755,856.94.
D.
CD transfers, if any – CD #54969 currently held at
A motion to the
full board to approve moving Certificates of Deposit #54969 and #56019 at Citizens
State Bank to Apple River State Bank for a term of 12 months at 0.90% interest
was made by
E.
Bills over $2,500., if any – none.
F.
Request from Illinois Information Management (IIM) update – The committee
reviewed a fax received from IIM with copies of the bills they received for
tuck pointing work and again requesting a 90 to 120 extension for final payment
of their Promissory Note so they can get roof repairs started and completed.
A motion to the
full board to table the request by IIM and have our attorney clarify Section
8(c) of the Promissory Note was made by Paul Hartman, seconded by
G. Public Officials and Employment Practices
Liability Renewal – this policy expires 1/19/11. A renewal application has been submitted and
we are still awaiting a response and cost.
Staff has also contacted Bauer Agency of Stockton to see if they can
provide coverage and an estimate. Our Workers’
Compensation and Employers’ Liability Insurance Policy expires on 2/5/11. We just received the 2011 renewal and invoice;
staff will contact the agency to see if our rates can be adjusted due to fewer
employees and payroll.
H.
Review of bills – Galena Area
Chamber of Commerce annual dues
A motion to
the full board to remain members of the
Committee
members reviewed a bill received by Attorney Phil Jensen to close out FY
2010. The charges included time for the
Foreign Trade Zone.
A motion to
the full board to recommend that the Attorney separate the charges was made by
9:40 a.m. –
Steve Keeffer and Tim Schoenig arrived
A motion to
the full board to support Riverport’s request to have the LRA apply and
administer a grant through the EPA for a new engine with documentation to be
drafted by the LRA attorney ensuring the LRA will not be held responsible for
the mandatory matching funds was made by
The
LRA and Riverport will begin working on the grant as the application is due
January 13, 2010.
VII: PUBLIC COMMENT – None
A motion to adjourn was made by Paul Hartman, seconded by
_____________________________
Mara
Roche, Acting LRA Secretary