Jo-Carroll Depot Local Redevelopment Authority

Infrastructure Committee

9:45 a.m., Tuesday, October 19, 2010

3651 Crim Dr., Suite 1, Savanna Depot Park

Savanna, IL

I. CALL TO ORDER: Committee member Steve Keeffer called the meeting to order at

10:09 a.m. on Tuesday, October 19, 2010.

II. ROLL CALL was answered as follows: Present: Don Crawford, Steve Keeffer and Bill McFadden. Present: 3. Absent: Ron Smith. Absent: 1. Other board members and staff present: Paul Hartman, Bill Wright, Ed Olds, Mara Roche and Jan Davis. Guests present: Amiee Malon (RVPR), Randy Prasse (TCEDA), and Tim Schoenig (WWO).

III. APPROVAL OF MINUTES:

A motion to approve the September 21, 2010 Infrastructure Committee minutes was made by Bill McFadden, seconded by Don Crawford. The motion carried by voice vote.

IV. OLD BUSINESS

A. Discuss water, sewer system, long-range plan

1. Inventory

2. Current and potential capacity

3. Next steps

a. At Ron Smith’s request, Mara Roche reported that she will schedule a meeting with Ron Smith and Tim Schoenig to go through the long-range plan to determine what has been done and what has not in order to complete the process.

b. Updated water & sewer income and expenses spreadsheet is included in the long-range plan binders.

c. Mr. Paul Hartman reported that he has spoken with attorney Phil Jensen requesting a copy of any correspondence between Phil and the Army regarding amending the MOA. Paul Hartman has tried to get the Carroll County State’s Attorney involved in this issue, but has not been able to generate any interest.

B. En masse recording of road easements – update; none.

C. Review of Capital Improvement Projects

1. Other capital improvements for FY ‘10

a. Water Tower – Tim Schoenig reported that he contacted Bill Murfree of Utility Service Company, Inc. several weeks ago for a formal procedure for maintenance and/or painting and has not had a response. Tim suggested using our water tower inspection report to get quotes from other tank maintenance companies. Tim will get additional prices for items referenced in our water tower inspection report.

b. 244 Lift Station – Tim Schoenig reported that we will need to replace at least one pump now, and possibly both of them. He will get prices on the pumps. This is a project from the Capital Improvement Plan.

2. Annual review of Capital Improvement Plan

a. Mara Roche reported on outstanding projects from 2009 - 2010 which were listed as high priority projects. All 2011 projects were reviewed.

1. 2009 Outstanding – Road upgrades, WWTP, sewer & water.

Total - $1,303,468.

2009 Completed or in progress –

3b - estimated $49,320 actual - $3,270

3e - estimated $12,960 actual - $172.88

4a - estimated $26,400 actual - not yet completed

10a - estimated $1,200 actual - $1,200

11b - estimated $11,500 actual - not yet completed

2. 2010 Outstanding - Road upgrades; road repair over steam lines; WWTP, sewer & water, asbestos abatement and demo. Total - $1,855,241.

2010 Completed or in progress – N/A

3. 2011 – Road upgrades, WWTP (automatic transfer switch at sewer plant), sewer, water (Well #107 inspection). Total - $1,447,830.

2011 Completed or in progress – N/A

D. WWTP Operator’s prioritized list of maintenance items – Tim Schoenig presented a report showing projects with priority ratings. An updated report will be presented to this committee on a quarterly basis, and will include previous reports.

E. Recommendations on capital improvements or maintenance items

A motion to recommend to the full board to approve the following projects from the Capital Improvement Plan: project 11a - Well #107 inspection, project 2 - road repairs over steam lines, and repair of McIntyre Road in front of the parade grounds was made by Bill McFadden, seconded by Don Crawford. The motion carried by voice vote.

V. NEW BUSINESS

A. Monthly review of water analysis – No reports.

B. WWTP Operator - monthly report

The Committee reviewed the report.

C. WWTP Operator’s bill, if over $2,500.00 – Bill did not exceed $2,500.00

VI. PUBLIC COMMENTS – None.

VII. ADJOURNMENT

A motion to adjourn was made at 10:43 a.m. by Bill McFadden, seconded by

Don Crawford. The motion carried by voice vote.

Next meeting Tuesday, November 16, 2010 at 9:45 a.m.

_____________________

Jan Davis, LRA Secretary