Jo-Carroll Depot LRA Board of Directors
Meeting Minutes
MARCH 3, 2010
I. CALL TO ORDER:
Chairman Bill McFadden called the board
meeting to order at 3:05 p.m. on Wednesday, March 3, 2010 at the Jo-Carroll
Depot LRA Conference Room,
II. ROLL CALL was answered as follows: Present-Don Crawford, Steve Keeffer, Ed Olds, Ron Smith and Bill McFadden. Present: 5. Ayes: 5. Nays: 0. Absent Bill Wright, John Major, Bill Sparboe. Absent: 3. LRA attorney and staff present: Phil Jensen, Diane Komiskey, Mara Roche and Dawn Hall. Guests present: Tom Kamper (RRX), Jack Koster (RRX), Amiee Malon (RRX).
Bill McFadden asked for a moment of silence in honor of the passing of former LRA Board member John W. Rapp, who was Board Chairman 2003-2007.
III. Executive Session
A motion to enter
closed session at 3:06 p.m. as permitted for the following under:
5 ILCS
120/2(c)(6). The setting of a
price for sale or lease of property owned by the public body was made by Ed Olds, seconded by Steve
Keeffer. The motion carried by roll call vote as follows: Don Crawford, Steve
Keeffer, Ed Olds, Ron Smith, and Bill McFadden. Ayes: 5, Nays: 0
A motion to recess the closed session at 4:40 p.m. was made by Don Crawford, seconded by Ed Olds. The motion carried by roll call vote as follows: Don Crawford, Steve Keeffer, Ed Olds, Ron Smith and Bill McFadden. Ayes: 5, Nays: 0.
At 4:42 p.m.
returned to open session and guests were invited back into session.
IV. Pledge
of Allegiance was recited.
V. AGENDA
ADDITIONS – None
VI. CONSENT AGENDA
A. Minutes of Board Meeting regular of February 3, 2010.
B. Minutes of Executive session of February 3, 2010.
C. Bill over $2500 approved by committee – Rescar submitted a bill for snow removal for the month of December totaling $3483.00
A motion to approve
the consent items was made by Ed Olds, seconded by Steve Keeffer. The motion
carried by voice vote.
VII. OLD BUSINESS
A. Committee Reports
1. Finance/Personnel Committee
a. Reduced mowing plan
A motion to approve
the proposed 2010 mowing plan as modified – reducing the 2.04 acres along the
west side of Crim Drive to 0.5 acres and mowing the Access Road less often was
made by Ed Olds, seconded by Ron Smith. The motion carried by voice vote.
b. Tenants request for reduced lease payments
A motion to extend
the $3300 monthly lease payments for one more year and to review annually if
requested by Eagles Landing was made by Ed Olds, Don Crawford seconded. The
motion carried by voice vote.
c. Accept advance payment on Building 504
A motion to accept
$16,894.17 from Riverport Railroad for final payment of Building 504 was made
by Ed Olds, Ron Smith seconded. The motion carried by voice vote.
2. Infrastructure Committee – no motions out of committee
3. Economic Development Committee – special use permit request for museum sponsored events.
A motion to approve a
special use permit requested by the
B. Set Committee Meeting Dates: The April committee meetings are set for Tuesday morning, April 20, 2010. March committee meetings are set for Tuesday, March 23rd beginning at 9:00 a.m. Infrastructure and 10:15 a.m. Economic Development, if needed. There will not be a Finance committee meeting on March 23 due to lack of quorum. The finance committee meeting has been rescheduled to Wednesday, April 7 at 2:30 p.m. prior to the start of the board meeting.
VIII. NEW BUSINESS
A. Bills over $2500 not approved by committee
A motion to approve
payment of $3,350 to Hammer Simon & Jensen for legal services and $6,250 to
Miner, Gilroy & Meade for the 2009 audit was made by Ed Olds, seconded by
Don Crawford. The motion carried by voice vote.
B. Blackhawk Hills RC&D request for LRA fiber
A motion to send a
non-binding letter of intent with modifications (to the executive director’s
draft letter), changing $50,000 to $50,000,000 and replacing a sentence based
on the advice of attorney, Phil Jensen, to Blackhawk Hills RC&D, offering
LRA-owned fiber as an in-kind match for a grant that would create a regional
dark-fiber system that would be linked to regional bandwidth centers was made
by Ed Olds, seconded by Steve Keeffer. The motion carried by voice vote.
C. Staff Reports
1. Executive Director – Submitted a written report
a. Noted that she had received resolutions or letters of
support from TCEDA and the
2. Property Manager – submitted written report and noted that the LRA did not receive any property from the Army in February 2010 and had not received property from the Army since April 2008. Also noted that employee numbers for the month of February are 61, down 1 from last month.
3. Bookkeeper
a. Cash Flow – February cash flow was as follows: $55,397.04 income, $25,471.49 expenses indicating a difference of $29,925.55.
b. Budget Update – Update from December 1, 2009 through February 28, 2010 was as follows: $128,357.90 income, $74,757.96 expenses indicating revenue of $53,599.94.
c. Bank Account Balance – As of March 1, 2010 the grand total of LRA money is $1,865,002.88.
D. Board of
Directors Report –Mr. Olds announced that he is resigning from the Foreign
Trade Zone Board. He mentioned that the Carroll County Board Chairman, Rod
Fritz, will name a replacement at the next
E. Attorney’s Report & Recommendations
1. Updated the board on the collection process of LRA vs. Giokas.
2. Recommendations – Discussed joint marketing agreement with RRX and suggested modifications.
A motion to authorize
the signing of the Joint Marketing Agreement with modifications was made by Ron
Smith, seconded by Don Crawford. The motion carried by voice vote.
IX. OTHER
REPORTS TO THE BOARD
A. Commander’s Rep –
Submitted written report.
B.
C. US Fish &
Wildlife Service – No one present.
D. Guests – None
present.
X. PUBLIC COMMENTS – None
XI. ADJOURNMENT
A motion to adjourn was made at 5:03 p.m. by Ed Olds, seconded by Steve
Keeffer. The motion carried by voice vote.
_________________________
Dawn Hall, LRA Secretary