Jo-Carroll Depot LRA Board of Directors
Meeting Minutes
MARCH 4, 2009
I. CALL TO ORDER: Chairman Bill McFadden called the board
meeting to order at 3:30 p.m. on Wednesday, March 4, 2009 at the Jo-Carroll
Depot LRA Conference Room,
II. ROLL CALL
was answered as follows: Present-Don Crawford, Steve Keeffer, Ron Smith, Bill
Sparboe, Bill McFadden. Present: 5. Absent-John Major, Bill Wright, Ed Olds. Absent:
3. Ayes: 5. Nays: 0. LRA staff present:
III. EXECUTIVE SESSION – NONE
IV. THE PLEDGE OF ALLEGIANCE was recited.
V. AGENDA ADDITIONS None
VI: CONSENT ITEMS
A motion to approve the consent items as presented was made by Steve
Keeffer, seconded by Ron Smith. The motion carried by voice vote.
VII: OLD BUSINESS: A. COMMITTEE REPORTS:
1.FINANCE/PERSONNEL- Mr. Crawford
a. Reduction of lease payments
A motion was made by Don Crawford to reduce the lease payments (from
$7605.18) to $3,300 per month for a period of one year for Eagles Landing LLC.
(The period begins March 2009). The reduction is due to the pace of
environmental cleanup and transfer. Bill Sparboe seconded. The motion carried
by voice vote.
b. Contract for Salvage Services – Rob Canier
(IITC) provided a spreadsheet and report for the board to review per the
Finance/Personnel Committee’s request.
Bill Hooton
(IITC) arrived at 3:35 p.m.
A motion was made by Don Crawford to enter into a salvage and scrap
contract with CIMCO for a period of one year at no cost to the LRA and to
review the contract at the end of one year. Ron Smith seconded. The motion
carried by voice vote.
2.ECONOMIC DEVELOPMENT – Mr. Crawford
Mr. Crawford stated that the committee had
met on Friday, February 27 and mentioned that RRX is interested in property and
there are no action items out of committee.
Tom Kamper (RRX)
arrived at 3:38 p.m.
3.INFRASTRUCTURE
– Mr. Smith
a.
Building 9 Demolition
A motion to continue negotiations with EDA about the repayment required
if Building 9 is demolished and ask if the LRA may reuse the HVAC system
elsewhere was made by Ron Smith, seconded by Don Crawford. The motion carried
by voice vote.
A motion to accept with appreciation the work done by True North and
the bidders and to send written notification that based on the new information
received from EDA, the LRA has decided to reject all bids and not demolish
Building 9 at this time was made by
Ron Smith, seconded by Bill Sparboe. The motion carried by voice vote.
b. Capital Improvement Plan – Mr. Smith
reported that Sharon Pepin, Community Funding & Planning Services made a
CIP presentation to the committee on Friday, February 27. She provided a scope
of services (included in board packets). Her fee is $3,300.
A motion to contract with Sharon Pepin of Community Funding &
Planning Services, Stockton, IL, to assist in the creation of a Capital
Improvements Program, which will allow the LRA to ID infrastructure and other
projects, and plan and budget for capital projects for a five-year period was
made by Ron Smith, seconded by Don Crawford. The motion carried by voice vote.
A request for a $2,000 grant to help pay the
$3,300 cost of the CIP was submitted to the Blackhawk Hills RC&D. The LRA
was told that it was among the first 10 communities to request funds and
consequently, it should receive the $2,000 incentive payment as long as the LRA
adheres to the guidelines.
c. Replace Fire Hydrant
A motion to replace the fire hydrant used by Rescar near Building 115
was made by Ron Smith, seconded by Steve Keeffer. The motion carried by voice
vote.
Mr. Schoenig estimated that the replacement
cost of the fire hydrant is approximately $2,350 materials and labor.
d. Request to Place Equipment on Water Tower
A motion to approve a Tower Occupancy Agreement subject to approval by
Attorney Phil Jensen that will permit Jo-Carroll Energy to place aerial
antennas, cables, wires, and other equipment on the water tower was made by Ron
Smith, seconded by Steve Keeffer. The motion carried by voice vote.
B. Set Committee Meeting Dates:
April committee meetings are set for Friday, April 17 beginning at 9 a.m.
VIII: NEW BUSINESS
A. Staff Reports
1. Executive Director – The Executive
Director submitted a written report.
·
Reported that negotiations for the transfer of
Building 249 to an established business are ongoing.
·
Congratulated IITC on its new website, www.http://jo-carrollftz271.com.
·
Congratulated RRX on the work in Parcel 14A &
14.
·
Mentioned SB 43-HB 63, the measures would expand the
duty to pay prevailing wages beyond public works to private sector projects in
any Illinois enterprise zone.
·
Mayors’ meetings will be rescheduled to sometime
shortly after the election on April 7.
·
Mentioned reports on IEDC Leadership Forum and ADC
Conference had been submitted.
2. Property Manager Report and Correspondence
– Property Manager Sutton reported that three letters from the IL EPA were
received and included in the packets.
Property transferred: No change since
November 2008.
Army to LRA ACRES
Total to Transfer 2,947
Total transferred to date 1,043
Transferred this month 0
LRA to Private Sector
Total transferred to date 660
Total transferred this month 0
The board reviewed detailed information and
maps of parcels 10, 10a, 10b, 6 and 6z. They also reviewed letters from IDNR
listing threatened and/or endangered species relative to a specific parcel.
Employment Numbers - On-site full time
employees for the month of February are down to 48 compared to 54 in January.
This is due to a seasonal layoff; as the weather warms up the workers will be
called back.
Ms. Sutton reported she had received a water
leak call today by the H area fence. Mr. Schoenig turned off the shut-off
valves in the area; therefore water was turned off to other locations. The leak
will need to be repaired.
3. Bookkeeper
Cash Flow - Financial reports from February 1,
2009 through February 28, 2009 show total income of $8,529.28 and total expense
$23,501.99. This shows a deficit of $14,972.71 for the month of February. Bank
Account Balances - The LRA bank account balances total $1,917,352.79.
B. Board of
Director’s Report – None.
C. Attorney’s
Report – Mr. Jensen reported he is preparing an addenda to Riverport Railroad’s
lease to modify the length of the lease before they have to file an extension.
The extension’s are due to the delay in conveyance of property from the Army.
Mr. Jensen will provide the addenda to the Finance/Personnel Committee.
D.
Other New Business – None.
IX OTHER
REPORTS
A. Commander’s Rep –
Report submitted. Next RAB meeting March 5 at 6 p.m.
Cindy Irwin (Army) responded to questions and
reported that the FOSET for the water treatment plant waiting for approval at
BRAC in DC. She also stated that the Dec. 2008 parcel transfer spreadsheet is
the most accurate currently available and that the Army worst cased it. Ms.
Irwin stated that repairs to the
B. Tenants – Rob
Canier (IITC) passed out copies of press releases announcing the joint venture
with CIMCO. Bill Hooton (IITC) thanked the board for their show of support to
CIMCO by signing the scrap contract. He reported that Danisco has received its
Docket # and the process is now in the comment period and should be approved by
June or July.
Mr. Kamper (RRX) reported
that the rail yard finish date is mid-May.
C.
U.S. Fish and Wildlife Service – No one present.
D.
Illinois Department of Natural Resources – No one present
F. Jo-Carroll Energy – No one present.
X PUBLIC
COMMENTS - None
XI ADJOURNMENT
– A motion
to adjourn was made at 4:45 p.m. by Bill Sparboe, seconded by Ron Smith. The
motion carried by voice vote.
_________________________
Dawn Hall, LRA Secretary