Jo-Carroll Depot Local Redevelopment Authority
Finance
& Personnel Committee
2:00
p.m., April 7, 2010
Savanna Depot Business, Industry &
Savanna, IL
CALL TO ORDER: Mr. Olds called the meeting to order at 2:00 p.m. on Wednesday, April 7, 2010.
ROLL CALL was answered as follows: Present- Don Crawford and Ed Olds. Present: 2. Absent: Bill Wright; Bill Sparboe, 2. Other board members and staff present: Bill McFadden, Diane Komiskey, Mara Roche and Dawn Hall. Guests: Ole Bly Pace (RRX), and Tom Kamper (RRX). Guests present: Tom Kamper (RRX), Amiee Malon (RRX), Bill Hooton (IITC).
III: APPROVAL OF COMMITTEE MINUTES
A motion to approve the Finance/Personnel
Committee minutes from February 16, 2010 was made by Don Crawford, seconded by Ed
Olds. The motion carried by voice vote.
IV: OLD BUSINESS
A. Cost-cutting measures – Mrs.
Hall informed the committee that the LRA had received a refund of $68 for the
annual workmen’s comp insurance premium. The cost decreased from $1224 in 2009
to $823.
B. Insurance Update and Recommendation – The committee reviewed a memo and discussed insurance quotes for property and equipment from three carriers.
A motion to recommend
to the full board to accept Bauer Agency’s quote of $15,809 with a $5000
deductible and total coverage of $2,118,200 was made by Don Crawford, Ed Olds
seconded. The motion carried by voice vote.
C. Staff Member’s Resignation
A motion to recommend to the full board to accept with regret the resignation of Dawn Hall, LRA bookkeeper/secretary was made by Don Crawford, seconded by Ed Olds. The motion carried by voice vote.
D. Staff Member’s Request for Leave – Property Manager, Mara Roche, requested up to 8 weeks of maternity leave to begin around July 27.
A motion to recommend
to the full board to grant the leave request of Mrs. Roche for up to 8 weeks
was made by Don Crawford, seconded by Ed Olds. The motion carried by voice
vote.
E. VISTA worker – Mrs. Komiskey informed the
committee that she had checked into having a
F. Platting Update – In conjunction with the plat of Parcel 3A, a concept plan for parcel 3B is being done. To do the concept plan, additional information was sought by Fehr-Graham about the archaeological sites in Parcel 3B. The cost of field excavation alone would be approximately $350,000 with a total cost of $1.75 million to test the two sites as proposed. The committee asked Mrs. Komiskey to send letters and the proposal to senators and congressmen alerting them of the exorbitant cost. Mrs. Komiskey also stated for the record that there are no Indian burial grounds at the Depot.
V. Executive Session
A motion to enter
closed session at 2:20 p.m. as permitted for the following under:
5 ILCS 120/2 ( c ) (1) the
appointment, employment, compensation, discipline, performance or dismissal of
specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against
an employee of the public body or against legal counsel for the public body to
determine its validity
was made by Don
Crawford, seconded by Ed Olds. The motion carried by roll call vote as follows:
Don Crawford, Ed Olds. Ayes: 2, Nays: 0
All guests were
excused. Board members Don Crawford, Ed Olds, Bill McFadden and staff were present.
A motion to recess the closed session at 2:26 p.m. was made by Don Crawford, seconded by Ed Olds. The motion carried by roll call vote as follows: Don Crawford, Ed Olds. Ayes: 2, Nays: 0.
Invited guest back
into open session. Reconvened meeting at 2:28 p.m.
VI: Recommendation on Staffing – Executive Director Komiskey recommended
the board consider changing the hours for the LRA Bookkeeper/Secretary to 21 to 28 hours per week and permission to advertise as soon as possible.
A motion to recommend to the full board to proceed with the recommendation of part-time employment and advertising the position was made by Don Crawford, seconded by Ed Olds. The motion carried by voice vote.
VII: NEW BUSINESS
A. Request for Use Agreement Extension
A motion to recommend
to the full board to grant
B. Request for Use Agreement for June 12-13
A motion to recommend
to the full board to issue a use agreement to the
Ron Smith arrived at
2:37 p.m.
C. New Water Hydrant Use Fee – The committee discussed a proposed fee
of $100 per day for hydrant use.
A motion to charge
contractors a fee of $100 per day was made by Don Crawford, seconded by Ed
Olds. The motion carried by voice vote.
This fee will be made part of the hydrant use policy.
D. Outstanding Invoices – Mrs. Hall presented a spreadsheet to the committee showing outstanding balance for Ritchie. The spreadsheet showed the total due including late fees and finance charges and the total due without late fees and finance charges. She stressed to the committee that the tenant has not requested relief of late fees or finance charges, but that the spreadsheet was prepared as an FYI. The committee requested the Executive Director to send a letter to the tenant regarding the outstanding balance due.
E. Bank Account Balance – As on April 1, 2010, the Grand total of LRA money is $1,840,850.88.
F. CD
Transfers – A CD valued at $106,139.80 matured. The CD was moved to THE National
Bank for a six-month term at a rate of 1.25% APY. The CD was moved from
CD # 354805, held at THE National Bank matured on Monday, April 5. The LRA is currently seeking bids for the best rate.
G. Bills over $2500 –
A motion to recommend
to the full board to pay Rescar, Incorporated $3,750 for snowplowing from the
months of January and February was made by Don Crawford, Ed Olds seconded. The
motion carried by voice vote.
VIII: PUBLIC COMMENT – None
IX: ADJOURNMENT
A
motion to adjourn was made by Don Crawford, seconded by Ed Olds at 2:50 p.m. The
motion carried by voice vote.
_____________________________
Dawn Hall,
LRA Secretary