Jo-Carroll Depot LRA Board of Directors
Meeting Minutes
JUNE 2, 2010
I. CALL TO ORDER:
Chairman Bill McFadden called the board
meeting to order at 3:03 p.m. on Wednesday, June 2, 2010 at the Jo-Carroll
Depot LRA Conference Room,
II. ROLL CALL
was answered as follows: Present-
III. Executive Session
A motion to enter
closed session at 3:04 p.m. as permitted for the following under:
5 ILCS 120/2(c)(6).
The setting of a price for sale or lease of property owned by the public
body was made by
Ed Olds arrived at
3:07
A motion to return to
open session at 4:35 p.m. was made by Bill Wright, seconded by Steve Keeffer.
The motion carried by roll call vote as follows: Bill Wright,
Amiee Malon (RVPR)
arrived 4:35
IV. Pledge
of Allegiance was recited.
V. AGENDA
ADDITIONS – None
VI. CONSENT AGENDA
A. Minutes of Board Meeting regular of May 5, 2010.
B. Minutes of Executive session of May 5, 2010.
C. CD transfer approved by Finance Committee
A motion to approve
the consent agenda was made by Ed Olds, seconded by Wright carried by voice
vote.
VII. OLD BUSINESS
A. Committee Reports
1. Finance/Personnel Committee
a. Resolution – designated depositories
A motion to approve
Resolution 24 was made by Bill Wright, seconded by Ed Olds. The motion carried
by voice vote.
b. Accept recommended depositories
A motion to recognize
and accept the following financial institutions as the Designated Depositories
of LRA funds:
Apple River State Bank,
Citizens State Bank,
Dupaco Community Credit
Union,
East Dubuque Savings Bank,
Exchange State Bank, Lanark
First Community Bank of
First Savanna Savings Bank, Savanna
First State Bank, Shannon;
Galena State Bank &
Trust,
Metrobank,
Milledgeville State Bank, Milledgeville
Savanna-Thomson State
Bank,
The National Bank, Chadwick,
US Bank,
was made by
c. Investment Policy
A motion to change
the first sentence on page 2 under B.
Scope 2. Delegation of responsibilities to read “may” instead of “shall”
was made by
d. Outstanding invoices – no report
e. Transfer from CD to Money Market
A motion to approve
automatic renewal of The National Bank CD # 399795 at 1.35% was mad by Bill
Wright, seconded by
A motion to approve
transferring $4,000 from The National Bank CD # 396357 to the Money Market
account was made by
f. Increase water, sewer finance charge
A motion to approve
billing each water and sewer user 10% of his unpaid bill effective next quarter
and that notice of the change be sent to all users was made by
2. Infrastructure Committee
a. Modification of approved water-testing plan
A motion to modify
the approved plan for testing wells to test well #260 to use as a standby
instead of well #701 was by Ron Smith, seconded by
b. Inspection of well #260
A motion to approve
work on well # 260, not to exceed $8,000.00 per 2009 estimate from Peerless
Service Company was made by Ron Smith, seconded by Ed Olds. The motion carried by voice vote.
c. Road maintenance agreement with
A motion to accept the
agreement with
3. Economic Development Committee
HFPD request for permission to sublease scale
A motion to approve
HFPD’s request for sublease of uncertified truck scale to Jesse Speer, pending
submission of sublease for final approval was made by
B. Other old business - none
VIII. NEW BUSINESS
A. Engineering agreement: water, sewer extensions
B. Offer to purchase – portion of heliport
A motion to sell approximately 12 acres of land in the heliport to
Roger Coulthard, or his assignee for $3500 per acre. It is further agreed that Purchaser will
install water to the premises at his cost in accordance with plans and
specifications approved by the LRA and will be credited his costs of
installation up to, but not to exceed, the purchase price of the premises. Upon approval of the water improvements by
the LRA, the infrastructure shall be conveyed to the LRA by Bill of Sale and
thereafter become a part of the LRA’s combined sewer and waterworks system was
made by Ed Olds, seconded by
C. Staff Reports
1. Executive Director
a. Monthly report / issues update –
Submitted a written report and read highlights. The Army and LRA are working on a spreadsheet to help improve communication about the status of parcels to be transferred. Bryan Davis of Congressman Manzullo’s office has kept the LRA informed of the status of talks about the unresolved issues re: Parcel 14. The kiosk, website and museum display have been updated with mention of the railcar mall in accordance with the joint marketing agreement with RVPR.
b. Bank account balances/funds on hand - As of May 28, 2010 the grand total of LRA money is $1,803,416.57.
2. Property Manager
a. Correspondence - Reviewed a letter from
Carson Mowing Service stating after its expenses, all money received for the
mowing will be donated to the
b. Property Transfers - To date the Army has transferred 1043 acres to the LRA, which is approximately 35% of the total 2947 acres we will receive. The LRA has transferred approximately 64% of the 1043 acres to private buyers. An updated parcel transfer spreadsheet was provided by the Army on 5/13/2010.
c. Employment reports - Employee numbers for the month of May were 64, up 1 from the prior month.
Submitted a written report and read highlights. Beginning June 14th the Army’s
contractor, URS, will be shutting down any rail activity along site 192. They will be removing soil between the
tracks, which should last approximately 2 ½ weeks.
3. Bookkeeper
a. Cash Flow – May cash flow was as follows: $10,583.82 income, $21,033.22 expenses indicating a difference of $10,449.40.
b.
Budget Update – Six months into the budget year, revenue was $154,979.69 and $242,183
was budgeted, and expenditures were $163,425.53 with $613,122 budgeted.
D. Board of Directors Report
1.
2. Foreign Trade Zone #271 meets 5 p.m., June 7
3. Jo-Carroll Enterprise Zone meets 2 p.m., July 7
4. Other director’s reports –none
E. Attorney’s Report
1. Progress on collection of judgment – Citation to discover assets on Giokas will be held June 4, 2010.
2. Recommendations - None
IX. OTHER
REPORTS TO THE BOARD
A. Commander’s Rep – Submitted written report
B.
C. US Fish & Wildlife Service – No one
present.
D. Guests – None
present.
X. PUBLIC COMMENTS – None
XI. ADJOURNMENT
A motion to adjourn was made at 5:17p.m. by
_________________________
Mara Roche, Acting LRA Board Secretary