Jo-Carroll Depot LRA Board of Directors
Meeting Minutes
jULY 1, 2009
I. CALL TO ORDER: Chairman Bill McFadden called the board
meeting to order at 3:22 p.m. on Wednesday, July 1, 2009 at the Jo-Carroll
Depot LRA Conference Room,
II. ROLL CALL
was answered as follows: Present-Don Crawford, John Major, Ed Olds, Ron Smith, Bill
Sparboe, Bill Wright, and Bill McFadden. Present: 7. Ayes: 7. Nays: 0. Absent:
Steve Keeffer, Absent: 1. LRA staff and attorney present: Phil Jensen,
III. Pledge of Allegiance was recited.
IV. AGENDA ADDITIONS – none.
V. CONSENT AGENDA
A. Minutes of Board Meeting of June 3, 2009
B. Minutes of Executive Session of June 3, 2009
C. Bill over $2500 Approved by Committee
A motion to approve
the consent items was made by Ed Olds, seconded by Ron Smith. The motion
carried by voice vote.
VI. OLD BUSINESS
A. Committee Reports
1. Finance/Personnel Committee
a. Approve release of closed session minutes
A motion to release
the closed session minutes from November 19, 2008 Finance/Personnel Committee
meeting, November 19, 2009 Economic Development Committee meeting, December 17,
2008 Finance/Personnel Committee meeting, and February 27, 2009
Finance/Personnel Committee meeting was made by Ed Olds, seconded by Bill
Wright. The motion carried by voice vote.
2. Infrastructure Committee
a. Application for grant for demo of 260 series barracks
A motion to move
forward with the grant application for demolition of the 260 barracks with the
understanding that the grant is a 75/25 match was made by Ron Smith, seconded
by Ed Olds. The motion carried by voice vote.
3. Economic Development Committee
a. Continue talks with IDNR about ITA-industrial park
A motion to proceed
with the IDNR, to get them out here and see if an incidental take on the
industrial park property would be possible was made by Don Crawford, seconded
by Bill Wright. Chairman McFadden called for any discussion on the measure
before the vote. Attorney Jensen said that the action would be an exercise in
futility if an ITA was requested without the LRA knowing what and where dirt
was going to be disturbed. Mrs. Komiskey expressed her concerns about
liability: The IDNR had stated that whoever signs the ITA will be responsible
for compliance with its terms. Board members said they wanted to explore the
possibilities of being able to obtain and ITA for the entire industrial park. Chairman McFadden called for a vote. The
motion carried by voice vote.
b.
c. Agreement granting access to property prior to closing
A motion to accept
the offer from Mark and Laura Roach to purchase the bowling alley and
associated property for $3801 with the understanding that they will pay the
full cost of the survey and the LRA will provide the Roaches with immediate
access to the property was made by Don Crawford, seconded by Bill Wright. The
motion carried by voice vote.
The offer includes the bowling alley and 3.667 acres MOL in Parcel 3A and an option to purchase an adjoining 1.4 acres MOL in Parcel 3 after it is transferred to the LRA.
B. Set
Committee Meeting Dates: The committees are scheduled to meet Tuesday, July 14
beginning at 9:00 a.m. and Tuesday, August 18 beginning at 9:00 a.m.
C. Other - None
VII. NEW BUSINESS
A. Approve
Capital Improvement Program – Sharon Pepin, Community Funding & Planning
Services, presented and distributed copies of the Capital Improvement Program
to the board. Ms. Pepin mentioned that Kevin Vandendooren, Carroll Co. Highway Superintendent
said that
Steve Keeffer arrived
at 3:50 p.m.
A motion to approve
the Capital Improvement Program was made by Don Crawford, seconded by Bill
Wright. The motion carried by voice vote.
Mr. Crawford expressed his appreciation of the fine job Ms. Pepin did on the CIP.
B. Bills over $2500 Received after Committee Met
A motion to pay an
invoice of $2,830 to Hammer, Simon & Jensen was made by Bill Sparboe,
seconded by Don Crawford. The motion carried by voice vote.
C. Staff Reports
1. Executive Director – Submitted written report for review and brought attention to a letter received from the Jo Daviess Health Department regarding the state and county codes restricting private septic systems from being built within 1,000 feet of a non-residential property and prohibiting construction of a well within 200 feet of a public potable water supply. She asked Mr. Kamper to comment on the July 2006-June 2008 Biennial Report of the Illinois Endangered Species Protection Board. It contained several factual errors about the railroad’s $5.5 million loan and 14-acre conservation esement given to the IDNR. The Executive Director also mentioned a letter of support requested by the Broadband Taskforce for ARRA stimulus grant preparation assistance and mentioned that the ADC had coined a new phrase, “Battered Legacy BRAC Site Syndrome”.
2. Property Manager – Full time employment numbers are up on the property from 51 in June 2008 and May 2009 to 56 in June 2009. One letter from the IL EPA regarding Parcel 11 was reviewed and Mrs. Irwin explained what it meant and talked about the process that occurs before property is conveyed to the LRA. The board reviewed a response from the Army regarding access to keys to gates on the property. The Army’s response was that it is not the Army’s responsibility to provide security and they will not change the locks on gates. Private owners are responsible for the security of the property.
3. Bookkeeper – Bank account balances as of June 30, 2009 are $1,869,317.53. June 2009 cash flow $6,464.85 revenue, $21,149.29 expenses indicating a difference of $14,684.44. Fiscal year-to-date financials are $75,583.03 revenue, $169,826.38 expenses indicating a difference of $94,243.35.
D. Board of Directors Report – None
E. Attorney’s Report & Recommendations – None
F. Other New Business – None
VIII. OTHER REPORTS TO THE BOARD
A. Commander’s Rep –
Submitted written report. Ms. Irwin reported that the next fiscal year begins
Oct. 1, 2009 and that they submitted a budget request to the Army for $4.3
million. She reported the Army gave them a tentative budget for next fiscal
year of $1.9 million instead. This budget will add on to the $11 million that
they currently have pegged for submitted projects. This money will not go to
any new projects that have come up.
B. Tenants – No
comments.
C.
D. Illinois
Department of Natural Resources – No one present.
E. Jo-Carroll Energy
– No one present.
F. Guests – No
comments.
IX. PUBLIC COMMENTS - None
X. ADJOURNMENT
A motion to adjourn was made at 4:23 p.m. by Bill Sparboe, seconded by
Ed Olds. The motion carried by voice vote.
_________________________
Dawn Hall, LRA Secretary