Jo-Carroll Depot Local Redevelopment Authority
Infrastructure
Committee
9:45
a.m., Tuesday, July 14, 2009
Savanna,
IL
CALL TO ORDER: Chairman Ron Smith called the meeting to order at 9:45 a.m. on Tuesday, July 14, 2009.
ROLL CALL was answered as
follows: Present- Bill McFadden, Don Crawford, John Major and Ron Smith.
Present: 4. Absent: Steve Keeffer; 1. Staff present:
3. APPROVAL OF MINUTES:
A motion to approve the June 17, 2009 Infrastructure Committee minutes was
made by Bill McFadden, seconded by Don Crawford. The motion carried by voice
vote.
4. OLD BUSINESS
A. Water Main Replacement & Property Restoration –Mr. Schoenig said he is waiting on a cast iron curb fitting and will report the status of the part back to staff before the end of the week. The cement has not been poured yet for the sidewalk.
B. Building 9 Update – Nothing new.
5. NEW BUSINESS
A. WWTP Operator – The committee reviewed 2 months of operator reports. Mr. Schoenig mentioned that on June 28 an extra 6 hours were spent on the NPDES Permit Report. This report is filed every five years and usually an engineering firm completes the report.
Steve Keeffer arrived
at 9:50 a.m.
B. Review, make recommendations on operator’s contract –Recommended changes to the contract include: Formal, scheduled, quarterly meetings of the operator with staff and/or staff and committee chairman to review and discuss:
Overall performance of the operator.
Info the operator needs from LRA or other sources to carry out his duties effectively.
A revision/update of the water, sewer policy.
How to improve reporting/documenting activities for LRA records.
Projects, current and needed (especially those related to CIP).
Ways to improve relationships with tenants, prospects and service suppliers.
The operator’s current pay rate will remain the same.
A motion to recommend to the full board the approval of the operator’s
agreement with recommended changes included was made by
C. Flood water pumps at plant – The committee reviewed the information in the CIP and questioned Mr. Schoenig about the pumps, estimated cost and immediate need.
D. Roof repairs to plant building – The committee discussed the necessity of replacing the roof on the sewage treatment plant.
E. Pump replacement – Pumps are currently working.
The committee discussed the above 3 items (C, D E) and thought it important to keep items C & E on the agenda for possible action at a later date and to move forward with replacing the roof on the sewage treatment plant.
A motion to get bids to replace the roof on the sewage treatment plant
was made by Don Crawford, seconded by Bill McFadden. The motion carried by
voice vote.
F. Memo from Carroll County Health Department – regarding the state and county codes restricting private septic systems from being built within 1,000 feet of a non-residential property and prohibiting construction of a well within 200 feet of a public potable water supply. The codes are according to the Illinois Private Sewage Disposal Code.
6. OTHER BUSINESS – Property Manager Sutton distributed an email from a tenant regarding security concerns and suspicious characters. She also mentioned that she and Mr. Schoenig will review and update the water & sewer policy to address specific issues.
Mr. McFadden
noted that Mr. Schoenig had not charged the LRA for some of his time and
thanked Mr. Schoenig for donating hours.
7. PUBLIC COMMENTS – None
8. TOUR OF PROPERTY- The committee and guests left for a tour at 10:31 a.m.
Meeting reconvened at 12:45 p.m.
9.
RECOMMENDATION RESULTING FROM TOUR – The committee discussed options for disposing of old
furniture and office equipment.
10.
ADJOURNMENT: A
motion to adjourn was made at 12:52 p.m. by Don Crawford, seconded by John
Major. The motion carried by voice vote.
_____________________
Dawn Hall, LRA
Secretary