Jo-Carroll Depot LRA Board of Directors
Meeting Minutes
JULY 7, 2010
I. CALL TO ORDER:
Chairman Bill McFadden called the board
meeting to order at 3:00 p.m. on Wednesday, July 7, 2010 at the Jo-Carroll
Depot LRA Conference Room,
II. ROLL CALL
was answered as follows: Present-
IV. Pledge of Allegiance was recited.
Roger Coulthard and
Kristen Kniss arrived at this point.
III. Executive Session
A motion to enter
closed session at 3:01 p.m. as permitted for the following under:
5 ILCS 120/2(c)(6).
The setting of a price for sale or lease of property owned by the public
body was made by Bill Wright,
seconded by Paul Hartman. The motion carried by roll call vote as follows: Don
Crawford, Paul Hartman, Steve Keeffer, Ed Olds, Ron Smith, Bill Sparboe, Bill
Wright and Bill McFadden. Ayes: 8, Nays: 0
Guests were excused.
A motion to return to
open session at 3:55 p.m. was made by Bill Wright, seconded by Steve Keeffer.
The motion carried by roll call vote as follows: Don Crawford, Paul Hartman, Steve
Keeffer, Ed Olds, Ron Smith, Bill Sparboe, Bill Wright and Bill McFadden. Ayes:
8, Nays: 0.
Guests returned to
open session. Cindy Irwin (Army) and Ole
Bly Pace (RVPR) entered at 4:00 pm.
V. AGENDA
ADDITIONS – None
VI. CONSENT AGENDA
A. Minutes of Board Meeting regular of June 2, 2010.
B. Minutes of Executive session of June 2, 2010.
C. CD transfers approved by Finance Committee, if any.
D. Bills over $2,500 approved by Finance Committee, if any.
A motion to approve
the consent agenda was made by Don Crawford, seconded by Ed Olds carried by
voice vote.
VII. OLD BUSINESS
A. Committee Reports
1. Finance/Personnel Committee
a. Release closed session minutes
A motion to approve releasing
(opening to the public) the closed session minutes of the April 7, 2010 Board Meeting, the April 7,
2010 Finance/Personnel Meeting, and the March 3, 2010 Board Meeting was made by
Bill Wright, seconded by Ed Olds. The motion carried by voice vote.
b. Action on outstanding invoices
A motion to direct
our attorney to send a final notice to
c. Update, possible action on
outstanding invoices – covered under item VII A 1 b.
d. Reimbursements agreements with SADMM
A motion to continue
the agreement with SADMM to pay for half of the electric and half of the
water/sewer bills for another year, until July 1, 2011 was made by Bill Wright,
seconded by Ron Smith. The motion
carried by voice vote.
2. Infrastructure Committee
a. Request attorney investigate amending the MOA re: water system and sewer system.
A motion to ask our
attorney to investigate amending the MOA concerning the water system and the
sewer system was made by Ron Smith, seconded by Paul Hartman. The motion carried by voice vote.
3. Economic Development Committee
a. Use agreement, Jo Daviess Conservation Foundation
A motion to extend
the use agreement with the Jo Daviess Conservation Foundation for an additional
harvest season starting July 15, 2010 through November 15, 2010 for $220 was
made by
b. Use
agreement,
A motion to extend
the use agreement with SADMM for rent of the garage, Building 233, for
$50/month beginning October 1, 2010 through September 30, 2011 was made by Don
Crawford, seconded by Ed Olds. The
motion carried by voice vote.
B. Other old business
1. Developer’s request to acquire lots in Parcel 3A – covered under new business.
2. Developer’s request for additional property in Parcel 2
A motion for the LRA to
sell Roger Coulthard or a successor entity 14 acres for the sum of $3,500 per
acre using an offer to purchase consistent with the draft that has been
exchanged and that as a part of the purchase price Roger Coulthard would have
the opportunity to construct the infrastructure and be credited up to the full
purchase price for the 14 acres towards the infrastructure installation. In addition he would be granted a 2-year
option on the 18 adjoining acres upon the payment of $5,000. That $5,000 option would be credited against
the purchase price if he exercises the option to purchase those 18 acres within
the 24 month period of the option. The
option would also allow the parties to negotiate an extension without terms
defined. was made by Bill Wright, seconded by Don Crawford. The motion carried by voice vote.
VIII. NEW BUSINESS
A. Bills over $2,500 received since committee met
A motion to pay the
Carroll County Highway Department $5,811.54 for 31.5 tons of salt, delivered,
at a cost of $73 per ton ($2,299.50) and 334.48 tons of aggregate, applied at a
cost of $10.50 per ton ($3,512.04) was made by Paul Hartman, seconded by Bill
Wright. The motion carried by voice
vote.
B. Lease or sale of property – The Board agreed to send the developer’s proposal to the Economic Development Committee’s July 20, 2010 meeting for further details.
C. Staff Reports
1. Executive Director
a. Monthly report / issues update – our Executive Director was not available for this meeting; therefore no report was given.
b. Bank account balances/funds on hand - As of June 30, 2010 the grand total of LRA money is $1,793,930.95.
A motion to approve
(retroactively)
Renewing CD #54969 with $234,724.73 at Citizens State Bank for six
months at 1.15%
Cashing in CD #54970 at Citizens State Bank, and
Transferring $65,000 to Money Market Account #1518224 at THE National
Bank, and
Taking out CD #56019 for $169,724.72 at 1.15% interest with 6 month
term
was made by Paul
Hartman, seconded by Bill Wright. The
motion carried by voice vote.
c. Correspondence – Reviewed letters from Congressman Manzullo to the US Environmental Protection Agency as well as the US EPA’s response to Congressman Manzullo regarding the transfer of Parcel 14. Update on this transfer was given by Cindy Irwin (ARMY).
d. A 2007 real estate tax bill received from Jo Daviess County for property that was leased to IIM (Ray Chin). County has again been notified that this contract is for Ray Chin, not the LRA.
e. An updated LRA Parcel Progress Checklist that was provided by the Army was reviewed.
2. Property Manager
a. Correspondence – No correspondence to review.
b. Property Transfers – No transfers since last report.
c. Employment reports - Employee numbers for the month of June were 63, down 1 from the prior month.
Submitted a written report and read highlights. The Carroll County Farm Bureau is holding a tractor drive on Friday, July 23, with a rain date of July 24. The LRA is the starting point; there will be trailers for the tractors parked here at the LRA during the drive.
3. Bookkeeper
a. Cash Flow – June cash flow was as follows: $10,171.07 income, $18,959.25 expenses indicating a difference of $8,788.18.
b. Budget Update – Seven months
into the budget year, revenue was $165,156.11 and $242,183 was budgeted, and expenditures
were $182,384.78 with $613,122 budgeted.
D. Board of Directors Report
1.
2. Foreign Trade Zone #271 - Mr. Crawford reported that a subzone has finally been approved and established and that a first check has been received.
3. Jo-Carroll Enterprise Zone – Mr.
Smith reported that there was no action taken at today’s meeting as there were
not enough committee members present for a quorum. Thompson prison contracting event is coming
up July 13, 2010 at 11:30am at the
4. Other director’s reports – none
E. Attorney’s Report
1. Progress on collection of judgment – Citation to discover assets on Giokas was held June 4, 2010. Payment of the judgment was agreed upon through an installment agreement.
2. Recommendations - None
IX. OTHER
REPORTS TO THE BOARD
A. Commander’s Rep – Submitted written report. Cindy Irwin reported that two environmental
projects are underway. First project on Site
192, that impacts the rail, should be done within two weeks. Second, EQ will begin immediate investigation
of soils under the buildings that have already been deemed contaminated. Finally the RAB meeting is tomorrow at 6pm.
This meeting is open to the public; regulators will be there to discuss CERCLA
& UECA covenant.
B.
C. US Fish & Wildlife Service – No one
present.
E. Guests – No
reports.
X. PUBLIC COMMENTS – Discussions on office procedures during
the concurrent medical leaves of Executive Director Diane Komiskey and Property
Manager Mara Roche.
XI. ADJOURNMENT
A motion to adjourn was made at 5:30p.m. by Bill Wright, seconded by Bill
Sparboe. The motion carried by voice
vote.
_________________________
Jan Davis, LRA Board Secretary